Office Administrator – Florida

Is your current company not delivering on its promises? Looking for an opportunity to grow via industry training and certifications but waiting in vain? Be sure to join the Trenchless Today team and bring your can-do attitude!

A family-owned and operated business, our team has over 40 years of combined experience in the pipe rehabilitation industry. During that time, we have embraced trenchless technology and have since been performing (no-dig) pipe replacement. As we are family-oriented and goals driven, we have made it our mission to provide only the highest level of service. Additionally, we understand the importance of providing immediate attention when a property is having issues that require our unique expertise, which is why we ensure a prompt response.

We take pride in our work, support each other, and grow together.

Whether you’re in the field, in the office, or leading a team, you play a direct role in our success.

We value people who take ownership, support their team, and want to continuously improve.

We’re looking for people who:

• Take ownership of their work
• Communicate clearly and professionally
• Show up consistently and follow through
• Want to learn, improve, and grow
• Take pride in being part of a team

• Fast-paced and team-oriented environment
• Clear expectations and accountability
• Opportunities to grow with the company
• Respect for your role and contributions

If you’re looking for a place where your work matters, your team supports you, and you have the opportunity to grow—we’d love to hear from you.

About Us

We are a leader in trenchless pipe rehabilitation and infrastructure solutions, providing dependable, high-quality services across multiple regions. Our mission is rooted in integrity, teamwork, and commitment — values that guide how we serve our clients and support one another every day.

As we continue to grow our footprint, our Florida location plays an essential role in delivering the same operational excellence and customer experience our company is known for. With strong support from our headquarters in New York, we’re building a team that takes pride in their work, values accountability, and thrives in a collaborative environment.

If you’re motivated, organized, and ready to contribute to a company where every role makes a difference — we’d love to have you join us.

Position Overview

We’re seeking a dependable and detail-oriented Office Assistant to support the daily operations of our Florida location. This position serves as the local administrative hub, providing critical support to the General Manager, Sales Team, and field technicians while collaborating closely with our Headquarters in New York.

The ideal candidate is organized, proactive, and comfortable wearing many hats — from managing administrative and accounting tasks to assisting with fleet, asset, and safety coordination.

Key Responsibilities

Administrative & Accounting Support

• Manage day-to-day office operations and communications for the Florida location.
• Support the General Manager and local team with scheduling, reporting, and documentation.
• Assist with accounts payable/receivable, reconciliations, expense tracking, and petty cash.
• Maintain organized digital and physical filing systems for receipts, reports, and compliance records.
• Enter and manage data in Service Titan for jobs, customers, and vendor accounts.
• Coordinate with HQ Accounting and HR teams on payroll, benefits, and employee onboarding documentation.

Operational & Fleet Coordination

• Support fleet management by tracking maintenance receipts, registrations, and insurance renewals (with HQ…