Sr. Administrative Assistant, Litigation

** Responsibilities:*
* + Oversees and/or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area.

+ Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of routine matters.

+ Reviews and processes user requests for reproduction of client statements, confirmations, certificates, commission reports, checks and other documents as directed.

+ Utilizes knowledge and understanding of operational policies and procedures to create, compose and edit administrative correspondence and documentation.

+ Assist with drafting and prepare legal documents, including petitions, motions, and interrogatories for the assigned functional area.

+ Researches, gathers, and compiles data and information; prepares reports and summaries; and replies to inquiries, selecting relevant data from a variety of sources.

+ Provides and/or oversees support activities, including answering telephones; assisting and resolving problems and inquiries of visitors; reviewing and controlling incoming and outgoing correspondence; and following up on operational commitments primarily related to assigned functional area.

+ Schedules appointments; maintains calendars; and schedules and coordinates meetings, events, and/or travel arrangements, as required primarily related to litigation matters.

+ Establishes, updates, and maintains files, inventories and records and implements and maintains data management systems, as required.

+ Maintains currency in modern office management methods and techniques.

+ Performs other duties and responsibilities as assigned.

** Knowledge of:*
* + Advanced concepts, principles, and practices of providing administrative support.

+ Basic accounting principles.

+ Fundamental investment concepts, practices, and procedures used in the securities industry.

+ Basic principles of banking and finance and securities industry operations.

+ Advanced terminology of financial markets and products.

** Skill in:*
* + Performing diverse administrative tasks for a manager or group of managers.

+ Creating, composing, and editing correspondence and documentation.

+ Researching information.

+ Gathering and compiling data and information.

+ Selecting relevant data from a variety of sources and preparing reports.

+ Answering telephones, reviewing, controlling incoming, outgoing correspondence, and following up on operational commitments.

+ Scheduling appointments and maintaining calendars and schedules.

+ Coordinating meetings, events, and travel arrangements.

+ Establishing and maintaining files, inventories, and records.

+ Implementing and maintaining data management systems.

+ Preparing routine litigation documents, correspondence, memos, letters, and reports.

** Ability to:*
* + Make administrative and procedural decisions and judgments.

+ Analyze and solve problems.

+ Maintain currency in modern office management methods and techniques.

+ Attention to detail while maintaining a big picture orientation.

+ Read, comprehend, and apply business related information.

+ Manage multiple tasks with changing priorities to meet deadlines in a fast-paced environment with constant interruptions.

+ Communicate effectively, both orally and in writing.

+ Work independently as well as collaboratively within a team environment.

+ Provide a high level of customer service.

+ Handle stressful situations and provide a high level of customer service in a calm and professional manner.

+ Establish and maintain effective working relationships at all levels of the organization.

** Educational/Previous Experience Requirements*
* + High School Diploma with a minimum of six (6) years of general administrative support experience required.

+ OR ~

+ Any equivalent combination of experience, education and/or training approved by Human Resources.