Senior Executive Assistant

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Professional St. Petersburg, FL, US

2 days ago Requisition

Salary Range: $70,000.00 To $80,000.00 Annually

MISSION STATEMENT:To transform lives through love and service.

SUMMARY: The Executive Administrative Assistant will offer all administrative tasks handling to both the Chief Executive Officer (CEO) and Chief of Staff (CoS). This individual will aid with quality assurance reporting and writing of the Special Works Board minutes. Include executive support in a one-on-one working relationship serving as the primary point of contact for internal and external constituencies on matters pertaining to the District Office.

This individual will also serve as a liaison to the Special Works Board and Senior Management teams, he/she will be in a highly visible role and utilized as the “right hand” of both the CEO and CoS. Responsible for coordination of quality improvement activities and assist with achieving and maintaining compliance with standards required for accreditation.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job currently).

• Communicate with Board members, staff, and others, on matters related to all programmatic initiatives
• Schedule all Board meetings, Committee meetings and all other meetings needed by the CEO
• Provide scheduling assistance to the CEO
• Provide leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO and CoS; some of which may have an organizational impact
• Maintains discretion and confidentiality in relationships with all matters pertaining to the District Office
• Assist the CEO and CoS with various administrative tasks
• Manage administrative assistant staff to accomplish corporate administrative tasks
• Manage receptionist staff to perform call screening, reception, and other administrative tasks
• Manage and coordinate corporate mail sorting and distribution
• In coordination with the Development Team mange the gift entry tasks within the department
• Facilitate and staff Performance Quality Improvement meetings
• Develop, generate and compile reports
• Prepare documents, spreadsheets and database as necessary for reporting purposes
• Prepare internal and external statistical reports required by funders and/or staff
• Prepare and edit correspondence, reports and presentations
• Provide quality customer service, both internal and external
• Manage projects and conduct various research
• Organize and maintain files and records
• Assist in making travel preparations and arrangements
• Review, analyze and produce report with recommendations
• Assists CoS in reviewing policies and forms for presentation to the Governing Body and both the Management and Executive Teams
• Maintain Special Works Board listings, administrative documentation and other products required by the CEO
• Back-up to receptionist for breaks and PTO
• Submit renewal applications for licenses, permits, corporation filings, fictitious name filings and corporate tax exemption renewals
• Prepare CoS expense report monthly
• Code and prepare invoices for Finance Department

OTHER RESPONSIBILITIES:

• Comply with all applicable training requirements
• Comply with all company safety, personnel and operational policies and procedures
• Comply with work schedule to ensure effective operations of Agency programs
• Contributes positively as a…