Accounting Assistant Salem, MA

Accounting Assistant

We are looking for an Accounting Assistant to support daily office and accounting operations for a construction-focused organization in Salem, Massachusetts. This long-term contract position is ideal for someone who is organized, dependable, and comfortable balancing financial tasks with front-office and administrative support. The role will contribute to smooth day-to-day operations by handling payables and receivables, maintaining accurate records, and assisting with general office coordination.

Responsibilities:

• Process incoming invoices, match supporting documentation, and help ensure vendor payments are prepared accurately and on time.
• Assist with billing activities, record customer payments, and maintain organized accounts receivable documentation.
• Enter financial and administrative information into internal records with a strong focus on accuracy and completeness.
• Provide day-to-day office support, including answering phones, greeting visitors, and directing inquiries appropriately.
• Monitor office inventory levels and coordinate the ordering of supplies needed for daily operations.
• Maintain orderly filing systems for accounting and administrative documents to support efficient retrieval and compliance.
• Support general administrative tasks such as preparing correspondence, updating records, and assisting with routine office coordination.