Administrative Assistant II, College of Arts and Sciences

Overview

The College of Arts and Sciences is seeking an administrative assistant II (AAII) to support one or more department chairs.

The Administrative Assistant serves as the face of the department and is visible and accessible to students, faculty and staff in the department(s) to which they are assigned. In this position it is critical that they learn general policies and procedures linked to their respective departments and are familiar with the main offices on campus so as to be able to best direct queries from students, faculty, staff, and the community.

This role provides administrative assistance requiring a significant degree of decision making and knowledge of the functions of the departments, including budget and enrollment.

The AAII assists chairpersons with the development of reports and grants, review of accreditation/program documents, proposals, and alumni correspondence, and requires discretions and confidentiality with sensitive information. Duties require considerable word processing skills and records management skills. Accurate creation and maintenance of department records, files, and databases for the department(s) and specific student(s) a; answers telephone calls, responds to inquiries from students and professional organizations related to the department(s).

What you do at Salem State University matters. As a staff member, you'll be part of an institution that is a proud Hispanic-Serving Institution and that serves one of the most diverse student bodies in Massachusetts. We believe in building a workplace culture that mirrors our values: inclusive, equitable and driven by a genuine desire to help people succeed. You'll find professional development opportunities, a supportive team environment and work that connects directly to our students' futures.

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE:

Educational substitutions will only be permitted for a maximum of two years of the required experience.

This is an onsitepositionin Salem, MA with on-campus, in-person responsibilities.

Employment is contingent upon a completed background and CORI check satisfactory to the university.

This position is not eligible for H1B visa sponsorship.

The university considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. Foraccommodation information or requests please email eo-hr.