Principal Account Clerk; Operations-Internal , Salem Public Schools, Salem, MA Sy

Principal Account Clerk (Operations)

Location:

Salem, Massachusetts | Fiscal Year:

Job : 5768024 |
Final date to receive applications: Posted until filled |
Starting Date: July 1, 2026

Position Type: Full‑Time |
Salary: $30.77 to $34.24 per hour

• Provide administrative support and leadership for Operations departments, including Food & Nutrition Services and Facilities & Grounds Departments.
• Manage all accounting processes: accounts payable/receivable, invoicing for events, payroll preparation, invoice verification, account reconciliation in MUNIS, and preparation of monthly, quarterly, and year‑end reports and compliance documents.
• Act as the first point of contact for Food & Nutrition Services and Facilities & Grounds Departments, answering calls and inquiries from internal and external stakeholders.
• Prepare grant reports and support employee scheduling (overtime, coverage for absences).
• Verify and pay all invoices weekly through the city’s accounts system; manage and track invoices.
• Schedule vendor visits, support uniform purchase and reimbursement, and prepare deposits.
• Maintain records and documentation related to purchases, acquisitions, grants, and personnel; manage expenditure sheets, P&Ls, and department budgets.
• Generate monthly financial reports benchmarking spending categories year over year; report monthly claims and prepare monthly Meals Tax.
• Communicate regularly with city finance office and attend Operations meetings; attend monthly finance meetings with other clerks.
• Answer phones, greet visitors, and provide support to SPS staff.
• Assist Operations staff and leadership with additional tasks as required.

• Head Cooks & Senior Custodians
• Custodial Foreperson
• Finance, Payroll, & Grants staff
• District Leadership
• City Departments (Finance, Fire & Police, DPW, Mayor’s Office, etc.)

• Associate’s degree required;
  Bachelor’s preferred (Business or Accounting) or equivalent.
• Minimum two years of accounts payable/receivable experience.
• Solid understanding of accounting systems; MUNIS experience a plus.
• Proficiency with Google Suite; fluency with Excel a plus.
• Ability to work in a fast‑paced environment and manage multiple tasks simultaneously.
• Ability to keep confidentiality.
• Excellent problem‑solving, organizational, and communication skills (including telephone).
• Ability to take direction and work both independently and as part of a team.
• Strong sense of customer service; bilingual (Spanish or Portuguese) preferred.
• Must pass a CORI check.
• Ability to meet deadlines.

• Work is generally performed indoors, with occasional exposure to rain, snow, heat, and cold when traveling between school buildings.
• Frequently operates office equipment including computers and calculators.
• Makes frequent contact with school, city, state, or county personnel, as well as contractors and vendors.

The Principal Account Clerk works a full‑time, full‑year (260‑day) work year.

Salary is determined by the AFSCME collective bargaining agreement. The City of Salem offers all full‑time employees Group Insurance Commission benefits. For more information on health benefits, visit salemk
12.org.

Salem Public School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

• HR Manager, Collins Middle School
• 29 Highland Avenue, Salem, Massachusetts 01970
• Phone: 978‑740‑1115
• Email:
  Human Resources