Payroll Manager,, Salem MA SY

Payroll Manager, Salem Public Schools, Salem MA [SY ] Payroll Manager, Salem Public Schools, Salem MA [SY ]Salem Public Schools District Wide - Salem, Massachusetts Open in Google Maps Job Details Job : 5930454
Final date to receive applications: Posted until filled
Posted: Sep 17, 2026 4:00 AM (UTC)

Starting Date: Immediately

Payroll Manager, Salem Public Schools, Salem MA [SY ]

Position: Payroll Manager

Department: School Business Office

Reports to: Assistant Superintendent of Finance & Operations

Affiliation: Non-union

Salary range: $80,000 - $90,000

Supervises: Payroll Assistant

Work Day/Year: 12-month employee, 40-hours per week

About Salem Public Schools , where belonging leads to opportunity.

Salem is a small, diverse city with a proud maritime and immigrant history. Salem Public Schools is an urban public school district enrolling nearly 4,000 students across our 10 schools. Our vision is to ensure that all students will be locally engaged, globally connected, and fully prepared to thrive in a diverse and changing world. We hold dear our core values of belonging, equity , and opportunity in everything we do.

Over the next three years ), we are committed to the work outlined by the four core priorities in our strategic plan :
1) Elevate Learning;
2) Empower Educators;
3) Center Belonging; and
4) Strengthen Our Foundation. We seek individuals who are passionate about urban education and understand the urgency of improving student achievement for all students, regardless of ability, economic status, gender/gender identity, language, race/ethnicity, sexual orientation, or other backgrounds. Applicants who have experience working in urban schools and settings and are bilingual are strongly encouraged to apply.

Summary :
The Payroll Manager ensures timely and accurate processing of the weekly and bi-weekly payroll for Salem Public Schools employees. Working closely with the City of Salem and the Assistant Superintendent of Finance & Operations on all payroll related issues, including onboarding staff, coordinating benefits, administering stipends and other pay, complying with all applicable laws, regulations, and policies and ensuring payroll and financial standards are met.

In addition, the Payroll Manager monitors annual personnel spending, preparing reports and updating budget tools for school department, school and School Committee use. The Payroll Manager is privy to a substantial amount of confidential and sensitive information and must maintain confidentiality at all times.

Essential Duties and Responsibilities :

• Manage and administer district payroll to ensure that staff are paid accurately and in a timely manner, for both weekly and biweekly payrolls
• Lead the implementation of a district wide timesheet process and the online timekeeping for hourly wage employees. Verify time records, make appropriate correcting entries prior to processing
• Reconcile payroll budget accounts to payroll; identify source of discrepancies and prepare correcting journal entries for approval
• Assist with collective bargaining calculations related to pay, benefits and contract language - must maintain strict confidentiality
• Assist with tracking district staffing and turnover
• Assist with development of annual compensation budget and regular reporting on status of compensation budget
• Maintain employee data in payroll system
• Work with Human Resources to ensure coordination of staff transactions which often includes confidential and sensitive information such as termination information, workers comp and medical information, personal and personnel issues and legal issues
• Develop annual pay schedules and distribute; communicate payroll information to staff
• Supervise the preparation of payroll deduction reports…