Special Events Assistant -Seasonal

Position Title: Special Events Assistant
-Seasonal

Date: June 2026

Reports To: Special Events Manager

FLSA: Non-exempt/Part-time/Temp

Salary: $17.00 – $18.70

The Special Events Assistant is an integral part of The Gables’ public and private event management team. This role is responsible for assisting the Special Event Manager with event planning, customer relations, and day-of event management. Events include, but are not limited to weddings, meetings, public programming such as lectures and performances, and internal use.

• Meet with potential clients to explain possible facility uses, parameters, and pricing.
• Assist with set-up and breakdown which includes but is not limited to stanchions, chairs, tables, refreshments, and signage.
• Direct guests and vendors to appropriate event space, bathrooms, and other relevant campus locations.
• Ensure that all policies (behavioral, alcohol, non-smoking, noise, building access, etc.) are being followed.
• Manage vendors and guest activities to maintain event timing.

• Perform other routine duties as assigned, including assisting other departments with projects or tasks.

• Excellent customer service and communication skills;
  Must be visitor/client focused.
• Ability to manage time effectively.
• Ability to absorb information quickly.
• Ability to take direction easily and adjust to changing circumstances quickly.
• Ability to work with minimal supervision.
• Ability to deal effectively and courteously with the public and other staff members.
• Intermediate computer proficiency for use of web-based programs for payroll, scheduling, and point of sale operations.
• The position is based at The House of the Seven Gables and requires working on site; no remote option.
• The position involves both daytime, evenings or weekend availability to staff events and show event spaces.
• Experience in event management, function rentals, catering and customer service is helpful.

• Physical stamina sufficient to stand during entire event time (up to 6 hours) excluding rest breaks.
• Ability to function during high stress environment, under substantial time pressure.
• Ability to prioritize competing demands.
• Must be able to work inside and outside even during bad weather.
• May need to kneel, crouch, reach, or stretch to perform daily tasks.
• May need to occasionally carry or lift moderate weight items of or up to 25 lbs.

Please email a resume and cover letter to Human Resources Manager & Administrative Officer Jackie Besse at jbesse

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

* External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.