Senior Accountant

Senior Accountant - Hands-On, Multi-Entity

Location: Salem, New Hampshire
Position: Full-Time, On-Site

Salary: To Be Discussed

We are a privately held, multi-entity transportation and logistics group serving customers throughout the United States. Our primary operations include an asset-based trucking company and a freight brokerage.

We are seeking a hands-on Senior Accountant to take ownership of our day-to-day accounting, maintain accurate books and establish dependable processes across the group.

• The Senior Accountant will own full-cycle accounting for multiple related companies, with an initial focus on the asset-based trucking and freight brokerage divisions.
• This is a hands-on individual-contributor position. The successful candidate will personally manage billing, accounts receivable, collections, accounts payable, reconciliations, general-ledger activity and the monthly close. This is not a purely analytical or supervisory role.
• The Senior Accountant will report to company leadership and work closely with the internal finance lead, operations, external accountants and a fractional CFO. The internal finance lead will retain responsibility for financial oversight, cash decisions and payment approval, while the fractional CFO will support forecasting, financing, lender reporting and financial strategy.

• Maintain accurate accounting records for multiple related business entities.
• Record, review and classify transactions in the correct company, account and reporting period.
• Reconcile bank accounts, credit cards, loans and other balance-sheet accounts.
• Manage and reconcile intercompany transactions and balances.
• Maintain supporting schedules for debt, fixed assets, prepaid expenses and accruals.
• Complete a structured monthly close by approximately the 10th business day.
• Prepare monthly profit-and-loss statements, balance sheets and cash-flow reporting.
• Investigate discrepancies, unusual activity and material variances and communicate issues promptly.

• Own customer billing after completed loads have been reviewed and approved by operations.
• Generate and submit accurate invoices within the company’s established 24-48-hour timeframe.
• Confirm that rates, fuel surcharges, accessorial charges and supporting documents agree with approved load information.
• Submit invoices through customer, factoring and freight-payment portals and monitor them for acceptance.
• Resolve rejected invoices, missing documentation, deductions, short payments and billing discrepancies.
• Apply customer payments, factoring proceeds and remittance information accurately.
• Review accounts-receivable aging and proactively pursue invoices approaching or exceeding payment terms.
• Provide weekly reporting on outstanding receivables, collection activity, disputes and material credit risks.

Operations will remain responsible for completing each load file, collecting delivery documents, verifying rates and approving the load as ready for billing. The Senior Accountant will own invoicing, collection, payment application and reconciliation after receiving the approved billing package.

• Enter, review and process vendor bills and operating expenses.
• Verify invoices against supporting documentation and obtain the required approval before payment.
• Maintain an organized payment schedule based on due dates, available cash and authorization requirements.
• Reconcile vendor statements and resolve credits, pricing differences and payment discrepancies.
• Code and reconcile fuel purchases, tolls, maintenance expenses, driver-related costs and company credit-card transactions.
• Investigate missing receipts, duplicate transactions and coding discrepancies.
• Maintain accurate vendor records and supporting information for year-end reporting.
• Provide visibility into expected customer receipts, upcoming payables and recurring obligations.

Operations and administrative personnel will be responsible for collecting and uploading fuel receipts, delivery paperwork and other source documents. The Senior Accountant will be responsible for reviewing, coding and reconciling those documents and resolving exceptions.

• Reconcile revenue and direct costs at the load, customer or operating-company level where appropriate.
• Review carrier costs, fuel expenses, accessorial charges, claims and…