Principal Associate, Administrative Support; Administrative Assistant

Job Summary

Nordson Medical, a global leader in Interventional Solutions, is seeking an experienced Administrative Assistant to provide advanced administrative support to the Vice President of Medical Interventional Solutions. The role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast‑paced environment, interacting with senior leaders and stakeholders across the organization.

• Prepare communications such as memos, emails, invoices, reports, and other correspondence and documents.
• Maintain and coordinate Outlook calendars for the VP and designated leadership team members (as needed).
• Coordinate meetings (internally and externally), manage agendas, advance materials, and mailings with attention to detail, editing, and formatting.
• Assist with regular communication and project needs of the VP, including drafting presentations, Word documents, and basic Excel files.
• Exercise sound judgement when handling sensitive, confidential, and proprietary information and interactions with executives, customers, and employees.
• Support logistics for leadership team meetings, including hotel reservations, transportation, catering, receptions, and off‑site meeting space as needed.
• Prioritize conflicting needs and handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Facilitate domestic and international travel arrangements for the VP and designated leadership team members (as needed).
• Process and reconcile expense reports and reimbursements for the VP and designated leadership team members (as needed).
• Arrange meetings (town halls, department meetings, others as assigned) on behalf of the VP.
• Manage departmental purchases using the corporate credit card and reconcile monthly statements in accordance with company policies.
• Maintain organized filing systems (physical and digital) and ensure timely access, retrieval, storage, and archiving of documents.
• Maintain memberships, subscriptions, licenses, and services for the VP.
• Develop and maintain efficient administrative processes and procedures.
• Other duties as assigned.

• Associate’s degree or equivalent experience in an administrative or executive assistant role.
• Minimum of 3 years professional administrative assistant experience.
• Advanced proficiency in Microsoft Office suite—Outlook, Teams, Word, Excel, and PowerPoint.
• Proven professional written, verbal, and interpersonal communication skills.
• Proven ability to handle confidential information with discretion, adapt to competing demands, and demonstrate the highest level of customer/client service and response.

• Excellent organizational and time‑management skills.
• Strong detail orientation, dependable, and able to handle multiple priorities with a high degree of flexibility.
• Self‑motivated with professional judgement and the ability to anticipate the needs of the VP and senior leadership teams.
• Maintain professionalism with adaptability under all circumstances.
• Proactive, self‑driven problem‑solving skills.

Office environment. Minimal travel required, usually locally, but could also include international travel to assist with the execution of board meetings and events.

Travel required:

minimal