Transportation, Purchasing, and Receivables Specialist

Transportation, Purchasing, and Receivables Specialist

Reports to:

Assistant Superintendent for Business Operations

Job goal:
To assist the Assistant Superintendent for Business Operations and Director of Finance in various financial functions of the Central Office.

• Minimum of high school diploma or equivalent
• Proficient computer skills (Excel, Word, Outlook)
• Ability to learn applications specific to school systems
• Strong written and oral communication skills
• Working knowledge of accounts receivable, accounts payable, and transportation

• Process all receivables in the accounting system and make deposits in a timely basis.
• Follow up on pending receivables and update electronic files for tracking payments.
• Manage online ordering of custodial and educational supplies.
• Maintain fixed asset inventory spreadsheet and coordinate with departments to ensure assets are tagged and tracked.
• Maintain and update all appropriate computer records; maintain and update pertinent files of financial information.
• Coordinate with bus companies for regular education and special education transportation routing.
• Respond to bus inquiries and communicate information from bus referrals as appropriate.
• Monitor bus radio and research and resolve parent and driver issues.
• Maintain and respect confidentiality of student, parent, and staff information, as well as administrative information.
• Assist in processing accounts payable as needed.
• Demonstrates teamwork and ability to perform within multiple areas of the office.
• Perform other duties as assigned or requested.

Twelve month year; 8 hours/day, hourly rate to be determined by the Superintendent. Salary range $23 - $25 per hour.

Performance of this job to be evaluated annually by the Assistant Superintendent for Business Operations.