Office Administrator​/Bookkeeper

Company Description

Salem Design & Manufacturing is a U.S.

-based provider of custom non-destructive testing (NDT) machines that detect flaws in manufactured components. The company delivers complete turnkey inspection solutions using custom machinery designed by experienced engineering professionals. Its systems help customers in industries such as automotive, aviation, energy, and nuclear power improve safety, reliability, and compliance with manufacturing standards.

Salem Design & Manufacturing is seeking a highly organized and detail-oriented Office Administrator/Bookkeeper to support both the financial and administrative functions of our growing manufacturing business. This is a part-time, on-site position based in Salem, Ohio, with the potential to transition into a full-time role for the right candidate.

The ideal candidate will have strong accounting fundamentals, hands-on Quick Books experience, and the ability to manage a variety of office administration responsibilities. This role serves as a key point of support for daily business operations and requires excellent organizational skills, professionalism, and attention to detail.

• Support accounts payable and accounts receivable functions, including invoice processing, customer billing, collections, and payment tracking.
• Record cash receipts and prepare cash disbursements.
• Reconcile credit card accounts.
• Assist with the preparation of job costing reports.
• Maintain accurate financial records and ensure compliance with internal controls and accounting procedures.

• Answer and direct incoming phone calls in a professional manner.
• Welcome and assist visitors, customers, vendors, and sales representatives.
• Maintain office supplies, breakroom inventory, and employee kitchenette supplies.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Assist with filing, document management, and general administrative support.
• Help maintain an organized and professional office environment.
• Support various operational and administrative projects as needed.

• 2+ years of experience using Quick Books Desktop in a business accounting environment.
• Experience with accounts payable, accounts receivable.
• Strong understanding of accounting and bookkeeping principles.
• Proficiency in Microsoft Excel, including formulas, spreadsheets, and basic reporting.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work independently.
• Professional demeanor and customer-service mindset.

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience in a manufacturing environment.
• Familiarity with inventory, purchasing, or job-cost accounting.
• Previous office manager, administrative, or operations support experience.
• Part-time position with flexible scheduling.
• 100% on-site in Salem, Ohio.
• Opportunity for growth into a full-time role based on business needs and performance.

Salem Design & Manufacturing is an equal opportunity employer and values individuals who take initiative, solve problems, and contribute to a positive team environment.