Trust Property Support Specialist; Administrative Specialist

Job Duties Summary

Oregon State Treasury is recruiting for the position of Trust Property Support Specialist. This position provides administrative support and program support for the Trust Property Division of Oregon State Treasury.

• Provides support to the Trust Property Director; maintains calendar by scheduling appointments, meetings and travel; assists with managing correspondence.
• Participates in meetings, prepares written summaries, and follows up on tasks.
• Assists in the development of Trust Property budget; compiles expenditure information.
• Assists in the preparation of legislative concept documents and tracks relevant bills.
• Supports the administrative rule development and revision for Trust Property rules.
• Processes purchasing transactions for travel, training and other program expenses.
• Properly codes and processes invoices according to agency workflows and approval steps.

• Conducts a variety of research activities for Trust Property programs, summarizes findings into reports and formal presentations and presents findings to management.
• Accesses available program data and analyzes key metrics on work activities and trends.
• Facilitates performance reporting for Trust Property Division.

• Acts as communications link between the Trust Property Director and other constituents.
• Answers internal and external inquiries for information about program.
• Completes national surveys and compiles information requested by other states.
• Composes and prepares correspondence for administrative signature.
• Ensures the program’s website and communication materials are current.

• Assists the administrative superior in analyzing program processes and researching relevant information to formulate and implement agency policies and procedures.
• Helps staff revise manuals to ensure they provide strong controls over property.

• Oversees the records management policy implementation for Trust Property.
• Schedules and observes the proper disposition and destruction of records.
• Maintains written control of materials received, routed, assigned, or disposed.
• Coordinates public records requests received and assists in communicating with requesters and fulfilling the requests timely and in accordance with rules.
• Stays current on changes related to public records and meetings.

• Assists Trust Property team in scheduling, planning, and preparing for outreach activities.
• Schedules holder training seminar by managing locations, invitee list, technical and logistical arrangements, presentation materials, feedback and follow-up with attendees.
• Coordinates partnerships with governmental agencies and public sector organizations to promote awareness of unclaimed property and estates.
• Helps prepare and implement public awareness campaigns and activities to promote unclaimed property compliance, unclaimed property claims and reports of intestate deaths.
• Supports the Trust Property outreach Coordinator as needed with press releases, interviews, public relations and advertising efforts.
• Develops presentation materials as directed by senior team members or management.
• Prepares content for state and national social media campaigns.

This position will have the opportunity for a hybrid (remote and in-office) work location schedule; in-office work will be predominately from Treasury’s Salem office.

This position will work the following in-office schedule:

• Two days in office in Salem every week.
• One additional day in office for team meetings every month;
• Additional days for participating in large meetings, in-person training, team building or strategic planning, or help with peak division time as directed.

During the initial training period, employees are expected to be in the office more frequently to support onboarding, learning, and collaboration.

$50,484-$70,104 annually.

Note:

Effective February 1, 2026, the compensation plan for this position will be increased to reflect a Cost-of-Living Adjustment (COLA) of 2.5%. The salary listed in this posting does not reflect the COLA.

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