Court Operations Specialist

Overview

The Oregon Judicial Department (OJD) serves the public. This role supports the court process and interacts with the public in ways that impact the community. We value diversity and inclusion and encourage applicants from all backgrounds. OJD considers relevant work, lived experience, education, and transferable skills in qualifications.

Position Title: Court Operations Specialist
Agency: Judicial Department
Location: Dallas, Oregon (Polk County Circuit Court)

Salary Range: $4,765 – $7,392
Salary Start

Note:

In this profile, new employees to OJD may start up to the second step of the salary range. Eligible for a 5% annual increase thereafter.
Position Type: Employee
Typical

Work Schedule:

8:00 a.m. – 5:00 p.m., Monday through Friday; overtime may be required. Some after-hours work may be needed.

The Polk County Circuit Court in Dallas, Oregon, is hiring a Court Clerk (Court Operations Specialist). In this role, you will support courtroom operations by taking minutes, preparing judgments and orders, entering data of court events and documents, operating the court’s electronic recorder, and ensuring accurate records are created and preserved in accordance with applicable law, rules, and business processes. When not in the courtroom, you will schedule meetings, maintain court calendars, prepare dockets, assemble documents, notify parties, arrange prisoner transport, and coordinate court appearances for litigants or interpreters.

You will coordinate case activities with judges, court administration, other operations staff, attorneys, and litigants. You will assist customers at the counter, by phone, or by email; prioritize tasks; route parties and materials; accept and receipt payments for costs, fees, fines, bail, and other monies, and balance the cash drawer daily. You may also review financial information to make recommendations for court-appointed attorney eligibility.

Assigned tasks may be changed to meet workload and organizational needs.

Cover Letter and Work History/Resume (REQUIRED): Your materials should demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes listed below.

• Cover Letter (REQUIRED): Attach your letter (not more than two pages) in the Resume / CV / Cover Letter section. Include your name in the filename. Address the letter to the Hiring Manager. Personalize the letter for this position. Prepare your cover letter before starting your application.
• Work History/Resume (REQUIRED): Attach your updated resume in the Resume / CV / Cover Letter section. Include your name in the filename.
• Or, complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Note: Failure to follow these instructions may result in rejection. Materials will be evaluated for consistency, and the letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum qualifications must be evident in your resume or work history:

• High school diploma or equivalent.
• Four (4) years of responsible administrative experience in a moderately complex office or business setting, demonstrating the knowledge, skills, and abilities for this position.
• Or any combination of education and experience equivalent to four (4) years that typically supports the knowledge, skills, and abilities for the position.

Special

Qualifications:

None.

• Experience performing clerical or administrative tasks, meeting strict deadlines, and maintaining accuracy in a noisy work setting.
• Experience using software to access and input information and complete tasks.
• Experience coordinating schedules and maintaining calendars.
• Experience providing customer service to individuals in challenging, stressful, or traumatic situations.
• Experience writing and reviewing documents for accuracy and completeness.
• Experience handling cash or monetary transactions, generating receipts, and crediting accounts.

• Full-time schedule; overtime eligible for hours over 40 per week.
• Occasional…