Administrative Specialist

Initial Posting Date: 02/12/2026

Final date to receive applications: 02/23/2026

Agency:
Public Utility Commission

Salary Range: $4,308 - $5,983

Position Type:
Employee

Position Title:

Administrative Specialist 2

Are you organized, detail-oriented, and passionate about supporting Oregonians? The Oregon Public Utility Commission (PUC) is seeking an Administrative Specialist 2 (AS2) for our Administrative Support Unit. In this role, you will be a part of delivering critical administrative support and coordination to legal and regulatory specialists in the agency’s Administrative Hearings Division (AHD).

The PUC’s mission is to ensure Oregonians have access to safe, reliable and fairly priced utility services that advance state policy and promote the public interest. We use an inclusive process to evaluate differing viewpoints and visions of the public interest and arrive at balanced, well-reasoned, independent decisions supported by fact and law.

You will assist the Administrative Support Manager, Chief Administrative Law Judge (Chief ALJ), individual Administrative Law Judges (ALJs), and help coordinate with the regulatory programs in the ongoing direction and support of the Administrative Hearings Division (AHD). AHD is an independent division that supports the Commission’s decision‑making activities, manages the Commission’s contested cases and rule making processes, and assists with the Commissioners’ executive actions.

In this position you will:

• Serve as the primary point of contact for documents submitted to the Commission via the agency’s electronic filing center.
• Coordinate with external agency stakeholders and PUC staff for the efficient flow of, and appropriate administrative action(s), for regulatory filings submitted to the Commission.
• Prepare official administrative and litigation files for agency contested case dockets, to ensure proper retention and appropriate identification, categorization, and designation of confidential/restricted status.
• Coordinate a variety of agency regulatory programs, as assigned in the ongoing direction and support of AHD.
• Identify and track deadlines and time frames for the Commission and ALJs.

The person in this position must be available to work outside of regular business hours, as needed, generally from 6:00 p.m. to 8:00 p.m., to support the agency’s public comment hearings. On occasion, work requires overnight travel within the state of Oregon.

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, administrative data collection and analysis.
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, administrative data collection and analysis.
• An equivalent combination of education and experience.

• Work experience proofreading a variety of complex documents for spelling, punctuation, grammar, format, syntax, and presentation by utilizing an established standard or style guide such as APA, Chicago, or Oregon Appellate Court.
• Advanced proficiency using Microsoft Office Products (i.e. Word, Excel, Outlook, Teams, and PowerPoint) in a professional business setting.
• Work experience utilizing Adobe Pro to create, edit, combine, sign and convert PDF documents.
• Work experience handling and securing confidential documents both electronically and in hard copy, preferably in support of a legal office or regulatory setting.
• Work experience scheduling, hosting, taking meeting minutes, and coordinating all facets of in‑person and virtual meetings.
• Work experience supporting the development, maintenance and improvement of business processes relating to ensuring documents, notices, and information comply with applicable statutory requirements.
• Work experience in performing technical or administrative support functions requiring independent judgement, decision making, and problem resolution.

The PUC’s office is located in downtown Salem, near the…