Executive Support Specialist

Executive Support Specialist 1 Woodburn - Mac Laren Youth Correctional Facility

Initial Posting Date: 02/13/2026
Final date to receive applications: 03/09/2026
Agency: Oregon Youth Authority
Salary Range: $3,798 - $5,193
Position Type: Employee
Position Title: Executive Support Specialist 1

Join our team at the Mac Laren Facility as an Executive Support Specialist! In this dynamic role, you will provide comprehensive administrative and technical support to the facility, with primary responsibility for processing youth payroll, coordinating grievances and subpoenas, maintaining official records and correspondence, and supporting records management operations. You will serve as a key liaison between departments—including HR, IT/IS, and facility staff—while overseeing hiring and onboarding processes from interview coordination through new hire setup.

This position also supervises unit support staff, manages manager calendars and communications, supports event planning initiatives, and ensures compliance with JJIS security access and administrative procedures. If you thrive in a dynamic environment and are committed to maintaining security and safety standards, apply now to join our dedicated team. Let's make a positive impact together! For a complete list of duties and responsibilities, please .

• Three years of clerical/secretarial experience, including one year at a full performance level performing typing, word processing, or other document generation, and lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.

Note:

You do not need to have all these qualities to be eligible for this position.

• Skill in making independent judgments and decisions.
• Ability to maintain confidentiality of agency or personnel records.
• Ability to learn agency programs, operations, policies, and procedures.
• Highly adaptable and responsive to changing priorities.
• Strong problem‑solving skills.
• Displays emotional intelligence, fostering professional and effective working relationships.

• Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes. If a resume is provided, include dates of employment and descriptions of duties and responsibilities for each position.
• COVER LETTER
  
  REQUIRED:
  
  In your cover letter, please describe your experiences, skills, and knowledge as they relate to the DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA section of the announcement and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.
• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
• If you are a veteran, you may receive preference.  for more information about veterans’ preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks.  for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.

Caution: If you fail to follow these instructions, including failing to attach a cover letter and resume as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.

• This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information…