Division Project Support; Administrative Specialist

Position: Division Project Support (Administrative Specialist 1)
Initial Posting Date:05/19/2026

Application Deadline:06/02/2026

Agency:

Department of Consumer & Business Services Salary Range:$3,797 - $5,190

Position Type:

Employee

Position Title:

Division Project Support (Administrative Specialist
1)

Job Description:

Our mission...To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.

This position is with the Building Codes Division (BCD). BCD adopts and enforces the statewide building code relating to the construction, reconstruction, alteration and repair of buildings and other structures and the installation of mechanical, plumbing, and electrical devices and equipment.

This position is represented by the American Federation of State, County and Municipal Employees union (AFSCME).

What’s in it for you:

Rewarding work in a productive and creative environment

Colleagues who are passionate about public service

Work/life balance, 11 paid holidays a year, and a competitive benefits package

Advancement and learning opportunities that will help grow your career with the State of Oregon Possible eligibility for the Public Service Loan Forgiveness Program This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required.

Here’s what you will do:

As a Division Project Support, you will provide administrative support to division management and staff for various division-wide projects.

Duties include:

Establishing and maintaining procedures for customer service related to the Housing and Building Safety Section.

Facilitating travel and travel reimbursement for the division. Coordinating fiscal-related activities, tracking various deliverables, and facilitating a smooth work flow.

Coordinating activities across the division to ensure communication and operations operate smoothly

Assisting management with developing procedures systems and forms necessary for the delivery of services

For a complete listing of the duties and responsibilities of this position, please review the position description.

Here’s what you need to qualify:

Minimum Qualifications:

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data

ORAn associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data

ORAn equivalent combination of education and experience

Requested

Skills:

Experience in developing positive and respectful working relationships with agency staff and diverse stakeholders to research and resolve conflicts, sensitive issues, or problems

Experience working with internal and external customers from varied backgrounds to research and resolve conflicts, sensitive issues, or problems

Experience with applying processes, procedures, rules and regulations, and record retention standards

Ability to implement and monitor short- and long-term agency goals

Experience facilitating travel and travel reimbursement

Familiarity with public meeting processes

Preference may be given to candidates who are fluently bilingual in Spanish Application information:

A resume and cover letter are required for this job posting. Please attach them in the “Resume / Cover Letter” section of the application.

Please ensure that you clearly demonstrate in your application materials that you meet the qualifications and requested skills listed above and that you follow all instructions carefully. Only…