Executive Support Specialist - Division of Child Support

Executive Support Specialist – Division of Child Support

The Oregon Department of Justice Division of Child Support (DCS) Director’s Office is seeking an administrative professional as an Executive Support Specialist to assist the Division’s Leadership and others with confidential administrative assistance.

Responsibilities include coordinating scheduling and calendaring of meetings, taking meeting minutes, coordinating travel, processing travel reimbursements, serving as the primary communication link between the Division Leadership and others, assisting with recruitments and hiring materials, coordinating personnel actions and files, maintaining and managing a SPOTS Visa card, and general clerical duties such as filing, archiving, mail handling, motor pool reservations, and virtual meetings.

• Three years of clerical/secretarial experience, with at least one year at a full performance level of typing, word processing or other document creation, and lead responsibility for office procedures.
• Courses or training in Office Occupations or Office Technology may substitute up to one year of experience, except the required one year at full performance.
• An Oregon Driver’s License.
• Must pass a comprehensive employment reference check and a fingerprint‑based criminal background check. Driver history check for positions requiring driving privileges. Adverse findings will be evaluated for eligibility.
• Must obtain a Notary Public commission within six months of hire and maintain it for the duration.
• Preference may be given to a current active Oregon Notary Public.

• Excellent written and verbal communication.
• Excellent interpersonal skills.
• Ability to work independently and as part of a team.
• Detail oriented.
• Proficient in Excel, Word, and Outlook.
• Strong time management and ability to prioritize while managing multiple tasks and shifting priorities.

• Job satisfaction as part of a mission to support Oregon children.
• Permanent, full‑time employment.
• Vacation, sick leave, eleven paid holidays and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• An agency committed to equal opportunity and workforce diversity.
• Peer and management support.

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer and does not discriminate based on race, color, national origin, ethnicity, veteran status, gender, sexual orientation, religion, age, or disability.