Records​/Courtroom Clerk; Court Operations Associate

Position: Records/Courtroom Clerk (Court Operations Associate)
Interviews:
Interviews will be held early to mid-July.

Who We Are The Appellate Court Services Division (ACSD) is part of the Office of the State Court Administrator (OSCA) at the Oregon Judicial Department (OJD). ACSD operates the public clerk’s office and provides administrative support for the Oregon Supreme Court and Court of Appeals. ACSD also provides support and services to OJD, executive branch agencies, and the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the  this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Position Highlights We are hiring a Records/Courtroom Clerk (Court Operations Associate) to join us in Salem,  this role, you will perform courtroom duties during oral argument proceedings for the Court of Appeals. Prior to each session, you will set up the courtroom and test all recording equipment. You will facilitate remote, in-person, and hybrid court proceedings by operating the court’s electronic recording systems, maintaining accurate timekeeping, checking in attorneys, managing the webcasting of arguments, posting argument recordings online, and answering questions from judges, attorneys, court staff, and the public.

You will also be responsible for troubleshooting technical issues encountered by litigants and judges. This requires the ability to respond quickly, demonstrate strong critical‑thinking skills under pressure, and maintain control of the progression of proceedings in both in‑person and virtual settings.

When you are not in the courtroom, you will spend much of your day providing administrative support to the Appellate Court Records Section of ACSD, which includes responding to document requests from attorneys, the public, and internal court customers by preparing, copying, scanning, and sending documents electronically and by mail. You will process incoming electronic and physical exhibits from trial courts and agencies and will help the appellate judgment team return exhibits and other records to the trial courts and agencies.

You will spend part of your time analyzing, posting, and reviewing motions and notices. You will draft and process orders and will prepare, mail, and electronically post case correspondence. You will provide coverage for the internal mail desk, which involves opening paper filings received by the court and scanning documents into the appellate case management system. You will also help customers by answering questions and processing payments at the records counter and over the phone.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume Your cover letter and work history/resume should demonstrate how you meet the

Minimum Qualifications , the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)
Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.

Address the cover letter “To the Hiring Manager.”In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

Do not use a generic cover letter; please personalize your cover letter for this…