Construction Office Manager

Position Summary

We are seeking a highly organized Construction Office Manager to support our project teams and oversee administrative operations. This role is key to maintaining accurate project documentation, supporting schedules, and ensuring smooth coordination between office and field teams.

• Maintain contracts, RFIs, submittals, and project records
• Manage document control in Procore and internal systems

• Assist Project Managers and Superintendents with reporting and scheduling
• Coordinate meetings, agendas, and follow-ups

• Track material orders, deliveries, and vendor communication

• Act as liaison between office, field teams, subcontractors, and vendors
• Assist with weekly/monthly project reports

• Maintain processes, workflows, and compliance documentation
• Support subcontractor onboarding and permits

• Experience in construction administration or project coordination preferred
• Strong understanding of construction documentation (RFIs, submittals, etc.)
• Excellent organizational and multitasking skills
• Strong communication skills
• Ability to work in a fast-paced environment

• Microsoft Office (Excel, Word, Outlook)
• Bluebeam (a plus)

• Primarily office-based with occasional job site visits
• Fast-paced construction environment
• Occasional travel as needed

Mosaic Construction Services is an Equal Opportunity Employer and values diversity in the workplace.