Court Operations Associate

Position Title:

Court Operations Associate

Agency:
Oregon Judicial Department (OJD).

Salary Range: $4,539 – $7,042.

Position Type:
Employee.

• Perform court case workflow tasks, including examining paperwork for accuracy and completeness, receiving pleadings and documents from parties and attorneys, and entering case data into OJD’s electronic case management system.
• Share information about court calendars and case status with judges and court staff.
• Process incoming mail, file documents and folders, and make copies.
• Assist the public at the customer service counter and on the phone by answering questions, supplying forms, processing payments, and crediting accounts.
• Help a judge during court sessions by recording and monitoring proceedings, performing real‑time data entry, swearing in witnesses, marking and maintaining exhibits, and keeping trial records.
• Serve as bailiff and support juries, both in and out of the courtroom as needed.
• Assist other clerks within the judicial district as required.
• Adapt to task changes to accommodate workload and organizational needs.

• 95% to 99% coverage of medical insurance premiums for full‑time employees (up to 99% for part‑time), including mental health coverage.
• Hourly equivalent $26.19 – $40.63 or annual salary $54,464 – $84,501.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part‑time), plus optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (including ASL) if passing a skills test and assigned to use those skills on the job.
• Potential for a 5% annual increase and eligibility for up to the third step of the salary range for new candidates based on experience.

• High school diploma or equivalent.
• At least three (3) years of responsible experience in a moderately complex office or business setting involving processing of financial, administrative, or legal documents.
• Or a combination of education and experience equivalent to three (3) years of experience that supports the knowledge, skills, and abilities for the position.

None.

• Experience explaining processes, procedures, policies, or rules to customers.
• Experience reviewing documents for accuracy and completeness.
• Experience using database software or spreadsheets to enter, track, update, and present information to others.
• Experience identifying, handling, and securing confidential information and materials.
• Experience handling cash or other monetary transactions, generating receipts, and crediting accounts.
• Ability to work with minimal on‑site supervision and in a solo office environment.

• Full‑time position: 8:00 a.m. – 5:00 p.m., Monday through Friday. Eligible for overtime compensation for hours over 40 per workweek.
• Occasional after‑hours or overtime work may be required.
• Will work at the Wheeler County Courthouse in the morning and the Gilliam County Courthouse in the afternoon each day; travel is on work time and a work vehicle is provided.
• Primarily solo office environment with remote support via telephone, email, chat, and video.
• Work performed in an older building with inconsistent heating and cooling.
• Frequent phone and in‑person contact with diverse populations, including individuals facing challenging life circumstances, stress, or trauma.
• Regular use of electronic recording equipment, telephone, OJD‑assigned computer with multiple monitors, copy machine, fax machine, and scanner.

Applicants who reach the finalist stage will undergo a criminal background check. Adverse results are evaluated on a case‑by‑case basis and may result in disqualification if directly related to the duties and responsibilities of the position.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.