Administrative Specialist ; Pendleton

Job Description

Opportunity Awaits, Apply Today!

Our Mission – To protect and promote resilient forests that benefit all Oregonians.

• Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more.

ODF is looking for an Administrative Specialist 2 to provide administrative support for Northeast Oregon (NEO) District in department programs. These goals and associated duties include:

• Performing payroll, fiscal and fire billing and invoicing tasks.
• Requires the ability to closely coordinate with other staff to provide guidance and support needed to meet their responsibility to respective departmental objectives, agency missions, and legal mandates.
• Must be able to implement Federal, State, Department, and District policies, laws and procedures by interpreting and applying the information to various, and at times complex daily working situations.
• This position may serve as the finance section chief on local/other NEO fires – responsible for technical and administrative functions required to establish, monitor, and prepare payment of fire suppression costs – this includes auditing Unit, District, EFC, and FEMA fire suppression costs.

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An equivalent combination of education and experience.

Note: Driver’s License Check – This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver’s license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.

• Strong customer service mindset, consistently treating agency staff, firefighters, and vendors with respect while staying patient and supportive under pressure.
• Exceptional attention to detail, with the ability to spot discrepancies and prevent costly administrative or financial errors.
• Integrity and accountability, including honest handling of public funds, prompt correction of mistakes, and strict confidentiality with personnel information.
• Critical thinking skills, including analyzing documents rather than simply processing them and recognizing inconsistencies across payroll, invoices, agreements, and fire‑related records.
• Ability to prioritize effectively during rapidly shifting workloads, especially during fire season, while staying organized despite frequent interruptions.
• Strong organizational skills are necessary to maintain accurate, accessible records, track deadlines, and preserve documentation needed for audits.
• Adaptability and clear communication are key, as the work can be unpredictable and requires learning new systems quickly while communicating professionally with coworkers, leadership, incident personnel, and vendors.

• Cover letter and resume are both required – failure to submit the required cover letter or resume will remove your application from consideration. Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• Current State of Oregon employees – You must apply through your employee Workday account.
• Please ensure the work history in your applicant profile is up to date.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
• Please contact the recruiter under the ‘Additional Details’ section if you have any questions about how to fill out the fields of experience or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY)…