Manufactured Structure Ownership Specialist – Administrative Specialist

Responsibilities

• Provide administrative support to the Manufactured Home Ownership Documents System (MHODS) Program
• Reviewing and processing documents
• Organizing information, materials, and systems
• Assisting with administrative support functions such as performing a cursory review of plans submitted to ensure all necessary information has been submitted to expedite the plan review process
• Assisting with taking in plans and selling a full range of permits to construction contractors and the general public
• Assisting with the MHODS process to ensure applications are processed and documents are issued in a timely manner

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
• An equivalent combination of education and experience
• Skills in performing a variety of clerical functions, communicating orally and in writing, organizing work, and applying rules and policies to work performed
• Skills in typing and in operating office equipment such as fax machine, various copy machines, word processor, and multi-line phone systems
• Experience with Excel and Access applicable software
• Ability to organize information and prepare reports
• Skills in operating a computer terminal to enter, update, correct, and retrieve information
• Preference may be given to candidates who are able to speak, read, and write Spanish fluently