Office Operations Assistant​/Receptionist; Office Specialist

Office Operations Assistant/Receptionist (Office Specialist
2)

Job Description:

Our mission:
To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.

The Department of Consumer & Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.

This position is with the Oregon Occupational Safety and Health Division (Oregon OSHA). Oregon OSHA is responsible for assuring safe and healthful working conditions for Oregon workers through promulgation and enforcement of Occupational Safety and Health Regulations, and by providing education and consultation to employees and employers.

This position is represented by the Service Employees International Union (SEIU).

Recruitment closes:
July 28, 2026

1st round interviews: week of August 10, 2026

2nd round interviews: week of August 17, 2026

Anticipated start date:
September 14, 2026

• Rewarding work in a productive and creative environment
• Colleagues who are passionate about public service
• Work/life balance, 11 paid holidays a year, and a competitive benefits package
• Advancement and learning opportunities that will help grow your career with the State of Oregon
• Possible eligibility for the Public Service Loan Forgiveness Program

Due to the nature of the duties performed by this position, telework is not available.

As an Office Operations Assistant/Receptionist, you will:

• Serve as receptionist for OR-OSHA’s Central office by directing visitors to appropriate locations within the office and responding to phone inquiries from public and private employees, employers, state agencies, and other organizations and stakeholders regarding Oregon Occupational Safety and Health Division’s program responsibilities and services
• Provide technical support for the Records Management section and Citation Processing sections by reviewing employer citations for errors and verifying for consistency, and preparing citations for mailing
• Coordinate the purchase of office supplies and material for 73+ Central Office staff
• Coordinate and arrange registration for all OR-OSHA staff training needs

For a complete listing of the duties and responsibilities of this position, please review the position description.

Minimum Qualifications
:

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;

OR

• An associate degree in any field;

OR

• An equivalent combination of education and experience.

Required Skills
:

• Spanish bilingual skills are required for this position. The successful candidate must be able to speak, read, write, and interpret Spanish fluently, and will earn 5% more than the salary listed on this announcement.

Requested Skills
:

• Experience determining customer needs to connect them with the right resources via phone and or in person
• Experience maintaining professionalism when communicating with individuals that may be emotional, upset, or angry
• Experience with supply ordering especially in an office environment
• Demonstrated experience maintain consistent attention to detail
• Preference may be given to individuals with existing knowledge of Oregon OSHA’s inspection process.

• Resume and cover letter are required for this job posting. Please attach them in the “Resume / Cover Letter” section of the application.
• Please ensure that you clearly demonstrate in your application materials that you meet the qualifications and requested skills listed above and that you follow all instructions carefully. Only complete applications received by the posted Final date to receive applications date will be…