Litigation Scanning Coordinator (Administrative Specialist 1

Position: Litigation Scanning Coordinator (Administrative Specialist 1)
Initial Posting Date:07/28/2026

Application Deadline:08/04/2026

Agency:

Department of Consumer & Business Services Salary Range:$3,798 - $5,193

Position Type:

Employee

Position Title:

Litigation Scanning Coordinator (Administrative Specialist
1)

Job Description:

Our mission...To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.

This position is with the Workers' Compensation Board (WCB). WCB provides timely and impartial resolution of disputes arising under the Workers' Compensation Law and Oregon Safe Employment Act.

This position is represented by the Service Employees International Union (SEIU).Recruitment Timeline:
* These dates are approximate and are subject to change.
* Recruitment closes:
August 4, 20261st round interviews: week of August 17, 20262nd round interviews: week of August 31, 2026

Anticipated start date:
September or October 2026

What’s in it for you:

Rewarding work in a productive and creative environment

Colleagues who are passionate about public service

Work/life balance, 11 paid holidays a year, and a competitive benefits package

Advancement and learning opportunities that will help grow your career with the State of Oregon Possible eligibility for the Public Service Loan Forgiveness Program This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required.

Here’s what you will do:

As the Litigation Scanning Coordinator, you will support the Administrative Services Division (ASD) Manager by managing the capture of all final litigation orders.

Duties include:

Coding dismissed and withdrawn or other litigation

Maintaining the closed file records until destruction

Coordinating the destruction process and acting as a liaison between WCB, other DCBS divisions, and state agencies with regard to WCB final records

For a complete listing of the duties and responsibilities of this position, please review the position description.

Here’s what you need to qualify:

Minimum Qualifications:

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting dataORAn associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting dataORAn equivalent combination of education and experience

Requested

Skills:

Working knowledge of KOFAX or a similar indexing software

Familiarity with Net Center, WORD, EXCEL, POWER POINT and OUTLOOK software applications

Exceptional oral and written communication skills

Excellent customer service skills for both internal and external customers

Ability to multi-task and prioritize well Application information:

A resume and cover letter are required for this job posting. Please attach them in the “Resume / Cover Letter” section of the application.

Please ensure that you clearly demonstrate in your application materials that you meet the qualifications and requested skills listed above and that you follow all instructions carefully. Only complete applications received by the posted Final date to receive applications date will be considered.

You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.

Additional information:

Per the Pay Equity Law passed in 2017, an employee pay assessment will be conducted to determine what pay step the successful candidate will be offered. The assessment will be…