Amendments Office Specialist (Office Specialist 2

Position Title

Amendments Office Specialist (Office Specialist
2)

07/29/2026

08/05/2026

Oregon Health Authority

$3,515 - $4,738

Employee

The Oregon Health Authority (OHA), Public Health Division (PHD), Center for Health Statistics section is recruiting for an Amendments Office Specialist (Office Specialist
2). In this role, you will support vital records amendment operations by reviewing, preparing, scanning, and distributing customer requests; entering amendment orders into the state vital records system; and managing incoming communications through voicemail and email. You will provide customers with timely and accurate information regarding their amendment requests, ensure amended vital records are printed and mailed, and retrieve, file, and refile records with precision.

This position also assists program staff with a variety of office support tasks essential to maintaining effective and efficient workflow.

Minimum Qualifications:

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents OR
• An associate degree in any field OR
• An equivalent combination of education and experience.

Desired Attributes:

• Demonstrated ability to analyze and screen applications and documents to ensure they meet specific requirements.
• Proven skill in understanding and consistently applying complex procedures, laws, and rules, to guarantee accuracy in processing vital record amendments.
• Proficiency in Word, Excel, Outlook, PowerPoint, Teams, and Adobe Acrobat applications for processing documents.
• Strong written and verbal communication skills for interacting effectively with diverse colleagues and a diverse customer base.
• Capacity to work independently, adapt to changing priorities, and collaborate effectively as part of a team.
• Experience providing friendly, professional, and high quality customer service.
• Commitment to fostering and supporting a culturally competent, inclusive, and diverse work environment.

Preference will be given to candidates possessing more years of experience and meeting more of the desired attributes.

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

• This announcement is for 1, full-time, permanent, SEIU represented, Amendments Office Specialist (Office Specialist
  2) position based in Portland, Oregon.
• This is an in-office position. "Review Section 4:
  Working Conditions" in the position description (linked above) for more information.
• Employment is contingent upon a criminal records check and a driving records check that meets OHA criteria at the time of hire and throughout employment.
• The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization. If your…