Senior Executive Assistant

Job Description

Executive Support Specialist 2 – Senior Executive Assistant

Oregon Department of Transportation

Delivery & Operations Division – Region 2

Business Operations

Salem

Initial Posting Date: 08/24/2026

Final date to receive applications: 09/02/2026

Agency:
Department of Transportation

Salary Range: $4,312 – $5,988

Position Type:
Employee

Position Title:

Senior Executive Assistant

Are you organized, proactive and great at keeping people and priorities on track? Join ODOT Region 2 as a senior executive assistant and play a key role in supporting the leaders who keep Region 2’s highways moving! You’ll be a key partner to the Region 2 Manager and leadership team by coordinating schedules, tracking priorities and keeping projects moving. You’ll also collaborate across ODOT to connect the people and work that plan, deliver and maintain our transportation system.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

• Provide confidential administrative, technical and executive support to the Region 2 Manager and Region 2 Headquarters and Tech Center (HQ/TC) managers.
• Support four Area Commissions on Transportation by coordinating agendas, packets, presentations, minutes, presenters and assignments.
• Develop and maintain tracking systems to monitor invoice status and ensure timely payment of all obligations. If tracking systems exist, recommend and propose changes when needed.
• Organize digital financial records for easy retrieval and identify opportunities to streamline processes and improve efficiency.
• Serve as Region 2’s HR liaison with ODOT HR, coordinating HR policies, recruiting, position descriptions, records and related matters with managers and employees.
• Establish and maintain effective working relationships with internal and external customers.
• Assist with requests for additional resources and assistance and ensure there’s backup coverage during absences.
• Review, verify and process contract invoices in Oregon Buys or Transportation Environmental Accounting Management System (TEAMS).
• Hybrid work options available – can work remotely up to two days per week.
• Work is performed in an office environment and requires travel, occasional overtime and lifting up to 50 pounds.
• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitmentgon.gov.

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

One year of experience performing administrative duties in support of agency projects or programs.

Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Driving is an essential function of this position. You must have a valid U.S. driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.