Executive Assistant 451-08-26
Listed on 2026-09-06
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Administrative/Clerical
Government Administration, Office Administrator/ Coordinator, Clerical, PR / Communications
3410 Cherry Ave NE, Keizer, OR 97303, USA
Job Description- Recruitment Closes: 9/16/2026
- Starting Salary: $4295 per month*
- Benefits: Medical, Dental, Retirement, Paid Leave and more
- FTE: Full-time
- FLSA status: Exempt
- Unit: Executive Office
- Location: Salem, OR
- Reports to: Deputy Director
- Union status: Unrepresented
* Salary placement is based on education, training, and relevant experience, consistent with the agency's pay practices.
Join Our Team!
North West Senior and Disability Services (NWSDS) is a local intergovernmental agency dedicated to supporting older adults and people with disabilities through programs that promote dignity, choice, and independence. We are seeking individuals who are committed to public service, value teamwork, and provide respectful, high-quality service to the communities we serve.
Agency-Sponsored:
- Medical and Dental Insurance – 100% paid for employees and 90–98% covered for dependents
- Generous Paid Time Off and holidays
- Public Employees Retirement System (PERS) participation
- Employee Assistance Program (EAP)
- Long-Term Disability Insurance
- Supportive and collaborative work culture
Employee-Sponsored:
- Deferred Compensation (457 Plan)
- Life Insurance
- Short-Term Disability Insurance
- Supplemental Plans such as accident, critical illness, and legal coverage
General Description
Provides advanced-level, confidential administrative support to the Executive Management Team (EMT). Serves as a central liaison for executive office operations, Board and committee administration, public records coordination, and agency-wide projects. The position exercises discretion and independent judgment in organizing priorities, preparing sensitive materials, coordinating deadlines, and communicating with Board members, agency leadership, legal counsel, public officials, community partners, employees, and members of the public.
Essential Functions
- Provide confidential executive and administrative support
- Coordinate public records requests
- Support executive projects, communications, and agency governance
- Provide professional and responsive service
Minimum Qualifications
A qualified applicant will have administrative support experience that demonstrates the knowledge, skills, and abilities required to perform the essential functions of this position, including one of the following:
- Five (5) years of progressively responsible administrative support experience; or
- Three (3) years of progressively responsible administrative support experience and an associate degree in business administration, office administration, public administration, or a closely related field.
Other Requirements
- Background Check. All positions must pass a basic criminal history check. Conviction of a crime may not necessarily prohibit employment. Some may require additional clearance, including but not limited to national or state fingerprinting.
- Driving for Agency Business. Ability to secure and maintain a driver’s license in the State of Oregon. May require proof of personal automobile liability insurance [ORS Chapter 806] and use of a personal vehicle for business use.
Knowledge, Skills, and Abilities
- Support the Agency’s mission and values.
- Provide advanced administrative support to senior executives and governing boards with a high degree of discretion, tact, diplomacy, and political awareness.
- Understand and apply agency policies and applicable requirements related to public meetings, public records, records retention, confidentiality, and administrative governance.
- Organize complex calendars, meetings, projects, records, and deadlines involving multiple stakeholders and competing priorities.
- Exercise sound independent judgment, recognize sensitive or high-risk issues, and elevate matters appropriately.
- Prepare clear, accurate, and professional correspondence, minutes, reports, presentations, agendas, and meeting materials.
- Research, verify, analyze, and summarize information from a variety of sources.
- Maintain confidentiality and appropriately handle personnel, labor relations, legal, financial, and executive information.
- Establish effective working relationships with Board members, executives, managers, employees, public officials, partners, and members of…
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