Administrative Specialist

Job Description

Initial Posting Date 09/03/2026

Final date to receive applications 09/20/2026

Agency Department of Human Services

Salary Range $3,798 - $5,193

Position Type Employee

Position Title Administrative Specialist 1

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Are you passionate about helping others and making a difference every day? Join us as an Administrative Specialist 1 and be part of a team that values collaboration, growth, and service.

• Greet visitors, answer phones, and help clients get the services they need by providing forms, answering questions, and directing them to the right staff or community resources.
• Help with scheduling, ordering supplies, preparing reports, supporting interviews and onboard new staff, and keeping things running smoothly in the office.
• Upload and manage client and provider documents using electronic systems and assist with maintaining accurate records.
• Assist home care workers and providers with applications, background checks, and maintaining their records.
• Handle mail, payments, faxes, and office equipment. Support vehicle fleet tracking and other office functions as needed.
• Attend meetings and training courses, take notes, help with community events, and take on special projects as assigned.

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
  Or
• An associate degree in general office occupations; and One year of experience with records processing, generating documents, and gathering and sorting data. Or
• An equivalent combination of education and experience.

• Experience using innovative thinking to develop solutions and improve processes.
• Experience recognizing, analyzing, and resolving a wide range of challenges with empathy and professionalism.
• Experience providing thoughtful guidance and support to individuals navigating complex or sensitive issues.
• Experience demonstrating leadership by supporting team members and contributing to a positive work environment.
• Experience clearly conveying information in a respectful, concise, and audience-appropriate manner.

• Duties for this role will be performed in an office setting.
• Occasional work in the community may be required.
• Occasional travel is required for meetings, trainings, and collaboration with partners.
• The work schedule is Monday to Friday, 8 am to 5 pm PT.
• You may work with individuals experiencing trauma or crisis, some whom may have difficulty managing their emotions.
• Quick decision-making may be necessary to ensure the safety of yourself and others.

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

• Eligible Veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
• This recruitment may be used to fill future vacancies in the same classification.

Please contact the recruiter for…