Litigation Scanning Coordinator, Administrative Specialist

• Support the Administrative Services Division (ASD) Manager by managing the capture of all final litigation orders
• Coding dismissed and withdrawn or other litigation
• Maintaining the closed file records until destruction
• Coordinating the destruction process and acting as a liaison between WCB, other DCBS divisions, and state agencies with regard to WCB final records

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
• An equivalent combination of education and experience
• Working knowledge of KOFAX or a similar indexing software
• Familiarity with Net Center, WORD, EXCEL, POWER POINT and OUTLOOK software applications
• Exceptional oral and written communication skills
• Excellent customer service skills for both internal and external customers
• Ability to multi-task and prioritize well

Demonstrates expertise in records processing and document generation, with proficiency in KOFAX and Microsoft Office applications. Strong communication and customer service skills are essential for effective coordination and support within administrative functions.

• Records Processing
• Document Generation
• KOFAX Indexing Software
• Microsoft Office Suite
• Customer Service Skills

• Records Processing
• Document Generation
• Data Gathering
• Data Sorting
• Multi-tasking
• Prioritization

• Exceptional Oral Communication
• Exceptional Written Communication
• Customer Service Skills

• Associate Degree in General Office Occupations

• Administrative Services Division
• Litigation Orders
• Closed File Records
• Destruction Process
• Liaison

• KOFAX
• Net Center
• WORD
• EXCEL
• POWER POINT
• OUTLOOK