Procurement & Contract Assistant

Initial Posting Date: 10/01/2026. Final date to receive applications: 10/08/2026. Agency:
Department of Human Services. Salary Range: $4,124 - $5,714. Position Type:
Employee.

Title:

Procurement & Contract Assistant.

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

The Oregon Department of Human Services (ODHS) is seeking a motivated and detail-oriented professional to join our Office of Contracts and Procurement. The purpose of the Procurement & Contract Assistant, is to support purchasing and contracting staff with acquiring supplies, products, and services using established procurement methods, maintain accurate personnel records while handling confidential and sensitive information with care, review and analyze contract requests to ensure sufficient information is provided to develop clear Contracts and Statements of Work, and partner with ODHS accounting staff and managers to resolve questions related to payments, invoicing, and receiving.

• Purchase standard products and services for Office of Contracts and Procurement.
• Maintain personnel records and handle confidential information appropriately.
• Review and analyze contract requests to ensure sufficient detail for Contracts and Statements of Work.
• Work with ODHS accounting staff and managers to resolve payment, invoicing, and receiving issues.
• Coordinate purchasing requests, respond to vendor/customer concerns, and negotiate resolutions.
• Provide administrative support for Oregon Buys, including user setup, access changes, workflow maintenance, cleanup, and reporting.
• Offer technical support and training to staff; review processes for compliance and suggest improvements.
• Assist with recruitments in Workday, schedule interviews, prepare interview materials, and process hiring forms.
• Maintain and review payroll and timekeeping records.
• Manage records by maintaining, organizing, and archiving electronic and physical files.
• Respond to Public Records requests related to solicitations and contracts in accordance with applicable laws.
• Participate in emergency preparedness activities and coordinate related tasks for OC&P.
• Enter DAS work order requests through TRIGRIA for building maintenance/services and requesting or revoking  access.
• Identify and address discrepancies or issues in processes to ensure accurate data entry and electronic document storage.

Two years of clerical-support experience in related fields such as general business, accounting, contracts, purchasing, or project administration support. Associates degree or higher will substitute for the experience. A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.

• Experience processing public requests.
• Experience with procurement and contracting processes and procedures.
• Experience in purchasing using SPOT Cards or purchase orders.
• Experience in organizational and time management, attention to detail, accuracy and multitasking skills.
• Experienced in delivering clear, professional, and effective communication over the telephone, in writing, and in person.
• Experience in input, update, correction and retrieval of data.

If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal…