Administrative Analyst II

Administrative Analyst II

Make an Impact:
Do you enjoy providing department-wide support and quality customer service? Do you want to use your proven organizational and analytical skills to make a difference in the City of Salem? Come join our team in the Finance Department as our next Administrative Analyst II. This position provides a variety of professional, technical, and administrative functions in support of the department's operations.

The work is completed in a collaborative, team environment and includes a variety of work duties. If you are detail oriented, flexible, willing to learn, have financial and analytical proficiency, proven customer service skills, and effective communication, then this position may be the right fit for you!

Learn and grow:
The Finance Department values employees and their professional development. The department offers opportunities to attend finance conferences, ongoing education, and certifications.

What you will do:

The Finance Department provides a full range of financial services and support (i.e. accounts payable, accounts receivable, budgeting, debt management, financial analysis, general ledger reporting, project accounting, and treasury) to the City as well as the Urban Renewal Agency and external customers with professionalism and integrity. The Finance Department also includes the Salem Municipal Court. The Administrative Analyst II provides department-wide professional support, coordinates City Council subcommittee meetings and meetings of other specified public bodies, acts as a department liaison and representative for citywide initiatives, manages public records requests related to Finance, and provides budget and analytic support to the department.

Additional information on job responsibilities:

• Coordinate and collaborate with colleagues to accomplish department tasks and goals.
• Provide excellent customer service and support to city staff, elected officials, and the public.
• Pay bills and assist with contracting for the department.
• Attend meetings or activities occasionally that occur outside of normal working hours.

What can we offer you for all your hard work?

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Retirement pension plan through Oregon PERS.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Employer-paid and voluntary life insurance.
• Voluntary long-term care insurance.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is typically Monday through Friday, 8:00 am – 5:00 pm.
• Our team follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks and manager approval. This is subject to change based on business needs.

The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.

What are the minimum qualifications?

• Must pass the pre-employment background check. Depending on area of assignment, may be required to pass the pre-employment drug test (including marijuana depending on area of assignment).
• Some positions may require possession of an Oregon Driver license (or the ability to obtain an Oregon license within 30 days of residency) and have a driving record that meets the City of Salem's driving standards or alternate means of participating in meetings and coordinating work at other locations.
• Bachelor's degree from an accredited college or university in business administration, public administration or a related field; and two (2) years of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems; or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
• Other certifications or licenses may be required or preferred depending on area of assignment.

Knowledge/Skills/Abilities you will bring along:

• Conduct research, analysis, and prepare reports containing proposed solutions and recommended courses of action using electronic spreadsheets, databases, and word processing software.
• Provide support to Council appointed boards and commissions, subcommittees or specially appointed task forces.
• Prepare, develop, or review the City or a department budget, as well as financial reports and analyses.
• Review and interpret contract agreements, process purchase orders and payments to vendors.
• Exercise proficiency and tact when preparing and explaining recommendations or assisting with the implementation of…