Senior Contracting Officer, Procurement & Contract Specialist

• Provide input to the DPO and other program personnel in planning, coordinating, contracting, and procurement
• Procure goods and services using RFPs, RFIs, RFQs, ITBs, intergovernmental agreements, and interagency agreements
• Develop contracts by translating agency needs and requirements into written contracts, bid terms, and conditions
• Document requirement changes and prepare bid addenda
• Ensure procurement and contracting processes comply with legal and statutory requirements
• Evaluate bids and proposals, lead evaluation sessions, tabulate and interpret results, and make contract awards
• Negotiate or assist with negotiation of contracts and agreements for costs and services
• Manage the full contract lifecycle
• Develop complex contracts with DOJ-specific terms, multiple funding sources, legislative, federal program, and grant requirements
• Collaborate with state agencies to develop interagency agreements and procurement contracts
• Negotiate, draft, and maintain data-exchange agreements
• Negotiate and draft/review fee-for-service agreements with state agencies
• Draft cooperative agreements with counties and District Attorneys
• Exercise delegated authority to conduct solicitations, award and execute contracts, amend contracts, and administer contracts
• Interpret funding guidelines, regulations, and policies and incorporate them into agreements
• Communicate with Assistant Attorneys General for legal advice, review, and sufficiency sign-off
• Recommend changes to agency directives and procedures
• Assist staff in translating program requirements into contract terms and bid specifications
• Provide technical expertise to Operations and agency staff
• Develop and maintain a database tracking contracts, agreements, amendments, and status
• Generate management reports and provide information for public records requests
• Consult with DAS and DOJ on purchasing and contract compliance and legal issues
• Provide advice and training to DOJ management and staff on public purchasing and contracting laws and procedures
• Research and develop internal procedures aligned with federal and state requirements
• Attend external stakeholder meetings, multi-agency committees, and procurement forums
• Perform other duties as assigned

• Five years procurement and contract experience related to the position
• OR a bachelor’s degree and two years of professional-level procurement and contract experience related to the position
• OR any combination of experience and education equivalent to five years of procurement and contract experience related to the position
• Required to acquire and maintain DAS Oregon Procurement Intermediate Certification (OPIC)
• If OPIC has not been acquired, must start obtaining it within 12 months of hire date
• Required to have Oregon Procurement Basic Certification within six months of starting the position
• Experience with planning, negotiating, procuring, administering and closing a procurement lifecycle
• Strong knowledge and application of public procurement principles, ethics, laws, rules, policies, regulations, and guidelines
• Strong knowledge and understanding of Oregon procurement rules is desired
• Experience meeting and conferring with management, customers/end-users, and contract providers
• Experience ensuring accuracy in statements, spreadsheets, invoices, purchase orders, and quotes
• Experience using Oregon Buys or a similar e-procurement system
• Experience with document management systems, MS Suite software, and Smartsheet
• Ability to communicate effectively and professionally at all organizational levels and with external stakeholders
• Experience collaborating, troubleshooting, and finding solutions in a team environment
• Experience delivering guidance to staff, management, customers, or the public
• Emotional intelligence and ability to negotiate win-win situations
• Ability to plan and perform assignments with minimal supervision
• Positive attitude and ability to thrive in a customer-centric environment

Demonstrates expertise in procurement and contract management, including the ability to negotiate, draft, and administer complex contracts while ensuring compliance with legal and regulatory requirements. Proficient in utilizing e-procurement systems and providing guidance to stakeholders in a collaborative environment.

• Procurement Lifecycle Management
• Contract Negotiation and Drafting
• Oregon Procurement Intermediate Certification (OPIC)
• Public Procurement Principles and Ethics
• Oregon Buys E-Procurement System