Construction Office Manager

About Us

Mosaic Construction Services is a leading construction firm specializing in commercial and healthcare projects. We deliver high-quality results from preconstruction through completion, driven by our F.A.I.T.H.E. values—fun, attitude, integrity, teamwork, honesty, and effort.

We are seeking a highly organized Construction Office Manager to support our project teams and oversee administrative operations. This role is key to maintaining accurate project documentation, supporting schedules, and ensuring smooth coordination between office and field teams.

Project Coordination & Documentation

• Maintain contracts, RFIs, submittals, and project records
• Manage document control in Procore and internal systems

Administrative & Scheduling Support

• Assist Project Managers and Superintendents with reporting and scheduling
• Coordinate meetings, agendas, and follow-ups

Procurement & Materials Support

• Track material orders, deliveries, and vendor communication

Communication & Reporting

• Act as liaison between office, field teams, subcontractors, and vendors
• Assist with weekly/monthly project reports

Office Operations

• Maintain processes, workflows, and compliance documentation
• Support subcontractor onboarding and permits

• Experience in construction administration or project coordination preferred
• Strong understanding of construction documentation (RFIs, submittals, etc.)
• Excellent organizational and multitasking skills
• Strong communication skills
• Ability to work in a fast-paced environment

• Microsoft Office (Excel, Word, Outlook)
• Bluebeam (a plus)

• Primarily office-based with occasional job site visits
• Fast-paced construction environment
• Occasional travel as needed

• Collaborative, team-oriented environment
• Growth opportunities within construction operations
• Work on meaningful commercial and healthcare projects

Mosaic Construction Services is an Equal Opportunity Employer and values diversity in the workplace.