Administrative Analyst II

Make an Impact

Do you enjoy providing department-wide support and quality customer service? Do you want to use your proven organizational and analytical skills to make a difference in the City of Salem? Come join our team in the Finance Department as our next Administrative Analyst II. This position provides a variety of professional, technical, and administrative functions in support of the department’s operations.

The work is completed in a collaborative, team environment and includes a variety of work duties. If you are detail oriented, flexible, willing to learn, have financial and analytical proficiency, proven customer service skills, and effective communication, then this position may be the right fit for you!

The Finance Department values employees and their professional development. The department offers opportunities to attend finance conferences, ongoing education, and certifications.

The Finance Department provides a full range of financial services and support (i.e., accounts payable, accounts receivable, budgeting, debt management, financial analysis, general ledger reporting, project accounting, and treasury) to the City as well as the Urban Renewal Agency and external customers with professionalism and integrity. The Finance Department also includes the Salem Municipal Court. The Administrative Analyst II provides department-wide professional support, coordinates City Council subcommittee meetings and meetings of other specified public bodies, acts as a department liaison and representative for citywide initiatives, manages public records requests related to Finance, and provides budget and analytic support to the department.

• Coordinate and collaborate with colleagues to accomplish department tasks and goals.
• Provide excellent customer service and support to city staff, elected officials, and the public.
• Pay bills and assist with contracting for the department.
• Attend meetings or activities occasionally that occur outside of normal working hours.

• Conduct research, analysis, and prepare reports containing proposed solutions and recommended courses of action using electronic spreadsheets, databases, and word processing software.
• Provide support to Council appointed boards and commissions, subcommittees or specially appointed task forces.
• Prepare, develop, or review the City or a department budget, as well as financial reports and analyses.
• Review and interpret contract agreements, process purchase orders and payments to vendors.
• Exercise proficiency and tact when preparing and explaining recommendations or assisting with the implementation of recommendations.
• Establish and maintain effective working relationships with all employees, officials, and members of the public.
• Work independently and make appropriate decisions regarding work methods and priorities.
• Respect, seek to understand, and value individual differences to foster and support a diverse and inclusive workplace.
• Communicate effectively in writing as appropriate for the needs of the audience.

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Retirement pension plan through Oregon PERS.
• Employer-paid PERS contribution of 6 %.
• Opportunity for voluntary pre‑tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Employer-paid and voluntary life insurance.
• Voluntary long‑term care insurance.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is typically Monday through Friday, 8:00 am – 5:00 pm.
• Our team follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks and manager approval. This is subject to change based on business needs.

• Must pass the pre‑employment background check. Depending on area of assignment, may be required to pass the pre‑employment drug test (including marijuana).
• Some positions may require possession of an Oregon Driver…