Executive Support Specialist

Position Overview

Executive Support Specialist – hybrid (remote and in‑office) in Salem, Oregon. Working from the Capitol building, this role provides comprehensive administrative support to top‑level agency management and staff.

• Provide welcoming front office support and serve as the primary point of contact for the office.
• Interact independently with high‑level internal and external individuals, demonstrating discretion and initiative.
• Manage multiple priorities with little supervision, adapting to changing demands and deadline‑driven legislative sessions.
• Support a wide array of projects in a collaborative environment, balancing attention to detail with awareness of legislative deadlines.
• Observe and maintain confidentiality and excellence in all duties.
• Follow and reimagine workflow processes, contributing to efficient and high‑quality service.

• Craft, shape, or influence legislative policy.
• Engage in any activity that compromises the agency’s strict adherence to attorney‑client privilege.

• Associate’s degree in a related field and at least two years of relevant administrative assistant experience.
• Equivalent combination of education and experience sufficient to perform the duties of the position may be considered.
• Strong organizational and logical skills, able to structure work to meet a series of daily deadlines.
• Flexibility to shift attention between tasks and manage competing priorities.
• Effective communication skills and ability to collaborate with peers across a broad range of skills and approaches.
• Discretion, initiative, and commitment to confidentiality and excellence.

• Competitive salary range of $4,324 – $6,487 per month.
• Paid leave, vacation, personal leave and 11 paid holidays per year.
• Full medical, vision and dental insurance with paid sick leave.
• Opportunities for professional development and growth within the agency.
• Work‑life balance in a stable, high‑speed, remote‑friendly environment with occasional in‑office requirements.

The Oregon State Legislature is an equal opportunity employer committed to workforce diversity. The agency complies with all relevant federal, state and local laws regarding equal employment opportunity and affirmative action. Veterans and individuals with disabilities are encouraged to apply and will receive preference in accordance with applicable statutes.

All applicants must have the legal right to work in the United States. The Oregon State Legislature does not offer visa sponsorship.