Human Resources Manager

Mid-Willamette Valley Community Action Agency

OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty.

Working at MWVCAA means becoming part of a mission-driven community dedicated to equity, dignity, and opportunity for all. We offer competitive pay, a rich company culture that values diversity, and an array of benefits - but we consider the best benefit here to be the reward of helping those in our community live better lives. Come find meaningful work and bring your skills as an HR Manager.

Your main responsibilities will be providing support to the Business Units in HR matters of complexity, such as employee investigations, corrective actions, pay, data analysis, systems, policies and procedures. This role supports the HR team and programs in executing key human resources functions operate successfully and with integrity throughout the organization. This position operates in a fast-paced environment serving individuals experiencing homelessness, including within shelter settings, and requires the ability to adapt to changing priorities.

May also require travel between agency and community sites to meet program and client needs.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• High School diploma or General Education Degree (GED) and Bachelor's Degree plus 4 years of HR Management experience; or an equivalent combination of education, experience and/or professional HR certification. Knowledge of state and federal labor laws/practices.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid driver license and insured vehicle available for use on the job as well as an acceptable driving record.
• Candidate must pass pre-employment and random drug screenings.
• Successful registration with the Child Care Division's Central Criminal Background Registry.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.

KNOWLEDGE,

SKILLS AND ABILITIES

• Solid math and analytical skills, and technical computer skills in MS Office, ATS, HRIS (Paycom), online systems.
• Ability to plan, problem solve, reason and prioritize.
• Strong verbal and written communication skills; as well as diplomacy, tact and professional skills.
• Demonstrated excellent writing and editing skills with policies, procedures, disciplinary documents, and emails.
• Presents material in a concise manner to small and large groups.
• Organized and able to meet deadlines as expected. Consistent attendance and punctuality.

WHAT YOU WILL DO TO SUPPORT THE COMMUNITY This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Works closely with program management and employees to improve work relationships, build morale and increase productivity & retention.
• Promptly responds to HR Department inquiries (email, calls, in-person) within standard response times.
• Clarifies policies and procedures for staff and management under the guidance from CHRO or Associate Director of HR.
• Investigates problems with pay, timesheets, benefits and other personnel data as assigned.
• Performs tasks for maintaining human resources payroll/HR system data entry and transactions that are required for employment and payroll records. This may include creating records, profiles, templates, checklists, documents, Personnel Action Forms and reports in Paycom, and developing new system processes to enhance efficiencies.
• Reviews and edits job descriptions, ensuring accuracy in content and formatting.
• Administers agency pay program, including job scoring, pay scale adjustments, salary surveys, and justification processes. Identifies discrepancies, inequities and reviews for consistency and compliance.
• Assists with hiring processes, such as phone screening, interviews, and reference checks or onboarding.
• Assists with exit processes, including exit interviews and analysis of turnover trends.
• Reviews counseling form corrective action to assure language is appropriate, fair, factual and corresponds with policy.
• Conducts employee relations investigations in a timely manner using factual evidence, interviews, video capture, photos, data, files and legal consultation. Consults with manager on corrective steps and communications with program management.
• Handles FMLA/OFLA/Paid Leave Oregon, and PWFA, workers compensation and ADA cases as needed in collaboration with HR…