Document Controls Manager

Overview

43652

Requisition :

43652

Business Unit:

TSU

Job Description:

Successful candidate will be required to work 100% in the field locations. This role is based out of our El Paso, TX office. The successful candidate will work full-time on the project site located in Santa Teresa, New Mexico.

Develops, implements, manages and maintains EDMS (e.g., Aconex, Project Wise, Procore, SharePoint) and/or hardcopy documents to ensure compliance with all applicable and required standards, contractual agreements and regulations. Responsible for sending all contractual deliverables to client or other defined recipient. Plans and directs document and content management life cycles for a group or set of projects. Examines documents to verify completeness and accuracy of data and resolves discrepancies with document originators.

Develops and maintains procedures and standards for maintaining documents and change control of documents, including development, approval, production, distribution and amendment. Develops and delivers training on all applicable EDMS tools and processes to end users (e.g., Vendors, Clients, Project Teams). Updates EDMS delivered trainings as necessary based on changing processes, systems and/or guidelines. Manages staff, evaluates performance, mentors and plans career paths, approves PTO and training, ensures HR policies are followed and makes recommendations regarding staffing decisions.

Performs other duties as required.

• Develops, implements, manages and maintains EDMS (e.g., Aconex, Project Wise, Procore, SharePoint) and/or hardcopy documents to ensure compliance with standards, contractual agreements and regulations.
• Responsible for sending all contractual deliverables to client or other defined recipient.
• Plans and directs document and content management life cycles for a group or set of projects.
• Examines documents to verify completeness and accuracy of data and resolves discrepancies with document originators.
• Develops and maintains procedures and standards for maintaining documents and change control of documents, including development, approval, production, distribution and amendment.
• Develops and delivers training on EDMS tools and processes to end users and updates trainings as processes or systems change.
• Manages staff, evaluates performance, mentors and plans career paths, approves PTO and training, ensures HR policies are followed and makes staffing recommendations.
• Performs other duties as required.

• Minimum Qualifications: Bachelor’s degree. 8 years of related experience with at least 2 years in a supervisory or leadership capacity.
• Domestic and/or international travel may be required; travel frequency depends on duties, responsibilities and project demands.
• Equivalent additional directly related experience will be considered in lieu of a degree.

• Experience and advanced skills with Procore.
• Strong organizational skills.

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

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