Accounting Supv

Job Description

Assist the Finance and Accounting Manager in the management of district accounting operations. Supervise staff and provide administrative and technical support, customer service, guidance and training in the preparation and processing of district accounts payables and receivables, petty cash, cash receipts and general ledger functions ensuring compliance with state and federal laws and agency policies and procedures. Interpret, explain and advise users on policies and practices.

Ensure confidentiality is maintained at all times. Support payroll and other accounting functions and projects as assigned.

• Documentation:
  Coordinate audits on accounts payable vouchers for accuracy, validity, and compliance with GAAP and Virginia Prompt Pay Act. Research and provide documentation to Central Office, Auditor of Public Accounts and internal auditors as requested.
• Field Assistance:
  Research and resolve vendor payment disputes. Ensure all small purchase credit card transactions and monthly cardholder packages are processed within established time frames and are reconciled monthly. Respond to questions and concerns from field personnel and or vendors.
• Program Leadership:
  Oversee district-wide accounts payable and or accounts receivable activities. Ensure preparation and submission of all required documentation in accordance with established policies and procedures. Direct assignments for staff. Troubleshoot and resolve issues identified by staff.
• Training:
  Identify need and perform training necessary for accounting or field fiscal personnel.

• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to develop and deliver technical and financial training.
• Ability to interpret, explain and apply financial and tax laws, policies, procedures and regulations.
• Ability to prioritize and organize work effectively.
• Ability to research, reconcile, analyze and evaluate financial and numerical data.
• Ability to supervise staff, programs and budgets.
• Knowledge of GAAP including cost accounting and internal controls.
• Knowledge of state and federal laws and regulations concerning accounts payable, accounts receivable and small purchase credit card.
• Skill in the use of computers and software applications to include automated financial systems.

• Ability to communicate effectively orally and in writing with individuals at various levels within the organization.
• Ability to explain financial terms and laws in an easily understandable manner.
• Ability to interpret, explain, apply tax, financial policies, procedures, laws and regulations.
• Ability to supervise staff, programs and budgets.
• Experience applying accounting knowledge to state, federal laws and regulations for accounts payable, accounts receivable and small purchase credit cards.
• Experience in researching, reconciling, analyzing, evaluating financial, numerical data and making sound recommendations based on the analyses.
• Skill in the use of computers and automated web based financial systems.
• Working knowledge of GAAP including cost accounting, internal controls and separation of duties.

• A combination of training, experience or education in Financial Management, Business Administration, Accounting or related field desired.
• Progressively responsible experience in supervising accounting or fiscal staff and programs.

Learn more about the Competency Model associated with this Position.

Physical requirements for this position include the ability to stand, walk, lift, and perform other physical tasks as necessary.

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.