Administrative Assistant; Administrative Specialist

Initial Posting Date: 05/28/2026. Final date to receive applications: 06/04/2026.

Business Oregon is Oregon's economic development agency, supporting businesses and communities across the state.

• Coordinate program and team operations by tracking projects and deadlines, managing calendars, organizing records, and supporting logistics for meetings, travel, and events.
• Support development of program materials and outreach content, including emails, formal correspondence, presentations, and newsletters.
• Maintain and update program databases (e.g., Salesforce), ensuring accuracy, completeness, and alignment with department processes.
• Review disbursement and reimbursement requests for accuracy, completeness, and basic compliance with budgets, contracts, and program requirements; flag issues for further review.
• Manage data and program processes by maintaining spreadsheets, tracking timelines and budgets, supporting public meeting requirements, and assisting with website updates.
• Conduct research and reporting support by gathering project information, tracking progress, and proofreading reports and contractual documents.

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• Or an associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• Or an equivalent combination of education and experience.

• Proficiency coordinating multiple projects and deadlines, including calendar management, logistics, and task tracking in a team environment.
• Experience using Salesforce or similar data management system to enter, manage, and report on program or project data.
• Experience reviewing financial or program documentation (such as invoices or reimbursement requests) for accuracy, completeness, and alignment with guidelines or contracts.
• Demonstrated experience developing written materials for a variety of audiences, including correspondence, presentations, and outreach content.
• Advanced experience using Microsoft Office tools, including developing Excel spreadsheets, to track, organize, and maintain program data, timelines, and records.

Eligible veterans, disabled veterans, and State Service members (current or former) who meet the qualifications of the position will be awarded candidate preference.

Work/life balance, generous benefit package, 11 paid holidays a year, 3 paid personal days, flexible work schedules, paid leave, employer contribution retirement plan (PERS), and so much more. Pension and deferred compensation packages, employee engagement initiatives, and Public Service Loan Forgiveness for eligible employees.

Business Oregon is an Equal Opportunity Employer. Business Oregon does not offer visa sponsorship.

Hired employees will be required to complete a U.S. Department of Homeland Security Form I-9 within three days of hire. Hiring will be contingent upon a criminal background check. This recruitment may be used to satisfy future vacancy needs.

Pay equity analysis will be conducted to determine the pay step offered, based on relevant experience, education, training, and certifications.