Administrative Clerk - part-time, temporary

Job Title

Administrative Clerk

Salem Campus – Salem, OH

$16.12 hourly

Provides administrative and clerical assistance for the administration of Kent State University and department programs and projects. Reports to department head or other designated administrative supervisor.

• Assists in the administration of department programs and projects; ensures compliance with policies, procedures, and regulations originating within and outside the University (e.g., representatives of agencies, professional contacts, etc.); provides technical advice and information to aid administrator in decision making; answers questions and resolves administrative and budgetary problems.
• Serves as liaison and acts on behalf of administrator in regular dealings with persons within (e.g., faculty, professional and supervisory staff, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences.
• Compiles information for reports disseminated within and outside the University.
• Composes correspondence to students and others concerning requests for information or processing of forms; may mail standard response letters (i.e., form letters) for routine requests.
• Provides clerical support for programs and projects; prepares and processes forms; maintains files.
• May train and direct student or temporary employees; may participate in training new employees.
• Performs related duties as required.

High school diploma or equivalent. A minimum of one year responsible experience in an office or business setting.

• Bookkeeping/accounting procedures and terminology, if required by position
• Office practices and procedures
• Standard procedures for alphanumeric filing
• Specific software may be preferred

• Written communication (e.g., to compose reports, correspondence and memos)
• Keyboarding (i.e., 35 net words per minute), if required by position
• Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain policies and procedures, answer routine questions)
• Public speaking, if required by position

• Gather, collate, and classify information according to established method
• Define problems, collect data, and draw valid conclusions
• Apply policies and procedures
• Resolve problems independently and make decisions
• Read and comprehend a variety of written material
• Operate various office equipment (e.g., computer, calculator, copier, etc.)
• Utilize Microsoft Office Suite
• Perform basic mathematics (e.g., add, subtract, multiply and divide whole numbers, fractions, and decimals, and to calculate percentages)
• Learn and utilize specific software applications
• Manage time effectively and set priorities

None stated.

Asterisk (*) indicates knowledge, skills, and abilities that may require assessments. Assessments could take the form of interview questions, a request to provide work samples, or a written or practical test to assess job‑related competencies.

None.

This is a part‑time position, working up to 28 hours a week for up to 4 months.

Monday and Tuesday: 8:00 a.m. – 5:00 p.m. Wednesday and Thursday: 8:00 a.m. – 3:00 p.m.; however, hours may vary to meet departmental needs.

Must pass a security check.

We are an equal opportunity employer and are committed to non‑discrimination to employ and advance qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status. We comply with VEVRAA and Section 503 of the Rehabilitation Act and provide reasonable accommodations to qualified individuals with disabilities.

Kent State University is a Smoke‑Free, Tobacco‑Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit (Use the "Apply for this Job" box below)..

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority.

Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.