More jobs:
Administrative Asst
Job in
Salem, Roanoke County, Virginia, 24153, USA
Listed on 2026-07-27
Listing for:
American Electric Power
Full Time
position Listed on 2026-07-27
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
* 08-03-2026
Please note the job posting will close on the day before the posting end date.
** Job Summary*
* Responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.)
** Job Description*
* * This position is an on-site position working Monday through Friday at the Roanoke TCC Facility in Salem, VA.
_
Note:
This position is posted at multiple grade levels and offers a range of opportunities for advancement. The minimum qualifications outlined below apply to the Administrative Assistant level, with increased educational, skill, experience and certification requirements for higher level Administrative Assistant Senior._
** What You'll Do:*
* ** Essential Job Functions & Tasks*
* +
** Major responsibilities:*
* + Perform basic, routine administrative duties, following well defined, standard procedures
+ Assist with document processing
+ Assist in compiling special reports and requesting information from other areas
+ Assist in filing and retrieval of information in both hard copy and electronic formats
+ Answer telephone and take messages
+ Communicate via electronic mail as necessary
+ Receive and distribute incoming and outgoing mail
+ Use computer keyboard to enter data, perform calculations and/or retrieve information
+ Operate a wide variety of electronic and mechanical office equipment
+ Order office supplies
+ Facilitate ordering of food when needed such as training, safety meetings, etc.
+ General building organization
+ Mail retrieval duties
+ Create/Update email distribution lists
+ Ensure kitchens are stocked with supplies
+ Approve timesheets for employees
+ Assist hiring manager with onboarding new employees
+ Arrange team building activities
+ Coordinate deliveries to the building
+ Coordinate and manage conference room use internal/external
+
** Communication and interpersonal skills:*
* + Listens to and understands written and verbal instruction
+ Communicate effectively with co-workers and other employees and/or customers outside work area
+ Answers phone calls clearly and with a friendly, helpful tone
+ Records messages accurately with appropriate information
+ Works effectively and productively with others
+ Actively helps others with assignments as necessary to maintain department productivity.
+
** Customer focus:*
* + Answers customer questions, but knows when appropriate to refer questions or issues to others
+ Actively learns the function of the department and responsibility for each employee to assist customers more effectively
+ Exhibits concern and sensitivity to others.
+
** Problem solving and initiative:*
* + Applies basic education and training in job responsibilities and assignments
+ Ask questions when unsure of how to handle an assignment
+ Demonstrates ability and initiative to handle assignments beyond the basic, routine level.
*
* What We're Looking For:
*
* ** Education*
* + High school diploma or GED
** Work Experience*
* + Six-nine months of post-high school experience in learning and utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable.
+ Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
+ Displays good analytical and problem-solving skills
+
Demonstrated proficiency with computers and the use of office-oriented software products
** Administrative Assistant Senior*
* ** What You'll Do:*
* ** Essential Job Functions & Tasks*
* +
** Major responsibilities:*
* + Under moderate to limited supervision, compose, prepare, review and/or process documents which require some independent analysis
+ Exercising moderate judgment and good working knowledge of company and/or department work procedures
+ Obtain, assemble and organize data for use by supervisor or others
+ Establish and maintain filing and record keeping systems
+ Answer customer or public inquiries and follow up on routine inquiries as required
+ Maintain confidentiality of company matters and data as required
+ Order office supplies
+ Facilitate ordering of food when needed such as training, safety meetings, etc.
+ General building organization
+ Mail retrieval duties
+ Create/Update email distribution lists
+ Ensure kitchens are stocked with supplies
+ Approve timesheets for employees
+ Assist hiring manager with onboarding new employees
+ Arrange team building activities
+ Coordinate deliveries to the building
+ Coordinate and manage conference room use internal/external
+
** Communication and interpersonal skills:*
* + Effectively and clearly communicates instructions, ideas, and department procedures and policies to customers, employees and managers in person, by telephone or by written or electronic means
+ Works effectively as a team member within department and, due to knowledge and expertise, participates on inter-department teams as requested.
+
**…
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