Litigation Scanning Coordinator (Administrative Specialist 1
Listed on 2026-08-04
-
Administrative/Clerical
Data Entry, Clerical, Office Administrator/ Coordinator
Initial Posting Date: 07/28/2026 Final date to receive applications: 08/04/2026 Agency:
Department of Consumer & Business Services
Salary Range: $3,798 - $5,193
Position Type:
Employee
Position Title:
Litigation Scanning Coordinator (Administrative Specialist
1)
Our mission... To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.
The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate.
The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes.
The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.
This position is with the Workers' Compensation Board (WCB).
WCB provides timely and impartial resolution of disputes arising under the Workers' Compensation Law and Oregon Safe Employment Act.
This position is represented by the Service Employees International Union (SEIU).
Recruitment Timeline:- Recruitment closes:
August 4, 2026 - 1st round interviews: week of August 17, 2026
- 2nd round interviews: week of August 31, 2026
- Anticipated start date:
September or October 2026
- Rewarding work in a productive and creative environment
- Colleagues who are passionate about public service
- Work/life balance, 11 paid holidays a year, and a competitive benefits package
- Advancement and learning opportunities that will help grow your career with the State of Oregon
- Possible eligibility for the Public Service Loan Forgiveness Program
As the Litigation Scanning Coordinator, you will support the Administrative Services Division (ASD) Manager by managing the capture of all final litigation orders.
Duties include:
- Coding dismissed and withdrawn or other litigation
- Maintaining the closed file records until destruction
- Coordinating the destruction process and acting as a liaison between WCB, other DCBS divisions, and state agencies with regard to WCB final records
Minimum Qualifications:
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
- An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
- An equivalent combination of education and experience
Skills:
- Working knowledge of KOFAX or a similar indexing software
- Familiarity with Net Center, WORD, EXCEL, POWER POINT and OUTLOOK software applications
- Exceptional oral and written communication skills
- Excellent customer service skills for both internal and external customers
- Ability to multi-task and prioritize well
Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference.
For further information, please see the following website:
Veterans, Disabled Veterans & State Service members.
The Department of Consumer and Business Services (DCBS) does not offer VISA sponsor ships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards.
Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
DCBS will use E-Verify to confirm that you are authorized to work in the United States.
DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status.
For more information, please visit our diversity, equity, inclusion and belonging webpage.
We hire preferred workers! For more information,…
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).