Health System Specialist- Executive Assistant

Executive Assistant Job

Major duties include, but are not limited to:

• The candidate is an executive level administrator responsible for supporting the strategic planning and direction, budgetary oversight, and the administrative functioning of all service lines that report through the Associate Director of Patient Care Services (ADPCS/Nurse Executive).
• Assists the assigned Executive Leadership Team (ELT) member in planning, organizing, evaluating, advising and coordinating administrative activities.
• Advises top management on matters impacted by programmatic/policy changes.
• Advises on, and formulates policies and procedures-adapting existing policies and procedures and/or formulating new policies and procedures.
• Analyzes program development proposals to ensure the best use of resources.
• Guides Service leadership in reviewing their current programs and assists with the use of managerial, analytical, and reporting techniques to develop recommendations and outcome measurements.
• Makes appropriate recommendations to top management based on data analysis and findings.
• Assists the ELT member in the preparation of a variety of daily, weekly, monthly and annual reports.
• Performs administrative duties such as event scheduling, special projects, program development and preparation of written reports and responses.
• Prepares issue Briefs which are designed to inform the HSA (Health Service Area) and VA Central Office (VACO) of significant issues/events.
• Ensures timely follow-up on issues raised during Director's Morning Report meetings.
• Prepares documents for ELT members signatures, prepares presentations in a variety of formats for the ELT and other management individuals.
• Recognizes and uses correct English grammar, punctuation, and spelling.
• Communicates information such as facts, ideas or messages in a succinct and organized manner.
• Performs other duties as assigned.

Work Schedule:

Monday-Friday, 7:45 am - 4:30 pm

Compressed/Flexible:
Not Available

Telework:
Not Authorized

Virtual:
This is not a virtual position.

Position Description/PD#:
Health System Specialist
- Executive Assistant/ PD503050

Relocation/Recruitment

Incentives:

Not Authorized

Critical Skills Incentive (CSI):
Not Authorized

Permanent Change of Station (PCS):
Not Authorized

PCS Appraised Value Offer (AVO):
Not Authorized