Operations Administration Specialist; Administrative Specialist

Agency:
Department of Revenue
Salary Range: $3,798 - $5,193
Position Type:
Employee

Position Title:

Operations Administration Specialist (Administrative Specialist
1)

Oregon counts on us! Our Mission, Vision, and Values guide us as we serve Oregon taxpayers whose tax dollars support the critical infrastructure of Oregonians' daily lives.

Department of Revenue is recruiting for an Operations Administration Specialist (Administrative Specialist
1) position.

We are looking for a talented, detail-oriented individual to join our Information Technology Services Division in the Processing Center Operations unit. This position is headquartered in our Salem office; however, the successful candidate may be eligible for in-state hybrid work. Hybrid work consists of performing duties onsite in a standard office environment and working remotely. In order to be considered for Department of Revenue recruitments, you must reside within the state of Oregon.

Current Revenue employees who live outside of Oregon may apply and will be considered.

For any additional questions please contact Bev Rathe Le (Use the "Apply for this Job" box below).

Below is a sampling of job duties. It is not meant to encompass all duties.

• Work in our reconciliation software to research, reconcile, correct, adjust records, and facilitate resolution of any processing errors.
• Work bank corrections, conduct payment record search, and adjust payments in our systems.
• Assist the OA team in testing the season-up configurations each year to ensure outputs conform with system requirements.
• Develop system user manuals or procedures.
• Coordinate communication both in and out of the section regarding system procedures and workflows related to the processing center systems.
• Monitor incoming communication to the unit and facilitate that communication.

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
• An equivalent combination of education and experience.

• Teamwork:
  Supports a group of Operations and Policy analysts needs to work well as a team spanning a variety of functions.
• Attention to detail:
  Is responsible for financial reconciliation of check payments via Quick Modules. Attention to detail and tracking is vital.
• Good communication skills (written and oral):
  Supports a group of Operations and Policy analysts and works with Oregon Treasury on bank corrections. Needs to be clear and concise with communication.

• Excellent medical coverage
• Vision coverage
• Dental coverage
• Pension and retirement programs
• Paid holidays off
• Personal business leave
• Paid and accrued vacation leave
• Sick leave
• Basic life insurance
• Short-term disability
• Long-term disability
• Deferred compensation savings program
• Flexible spending accounts for health care and childcare expenses

The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.

• Applicants must be authorized to work in the United States.
• Applicants who require VISA sponsorship will not be considered at this time.
• Criminal Records Check - Employment in any position with the Department of Revenue for all current and prospective employees is contingent on passing a criminal background and fingerprinting check. Circumstances of any criminal conviction will be reviewed to determine eligibility for the position under recruitment.
• To work for the Department of Revenue you must comply with all income tax laws. This means that the department will check to see if you have filed Oregon income tax returns and made arrangements to pay any outstanding liabilities before offering you a…