Executive Assistant to VP

About Roanoke College

Roanoke College is a place where every student who works hard has the opportunity to succeed. We champion potential, providing essential learning and leadership through innovative academic programs and transformative educational experiences, giving students the mettle, mindset, and empathy to pursue lives of purpose, build meaningful careers, and meet society’s most pressing needs. Located in scenic Salem, Virginia, Roanoke College is an intimate, welcoming community that has served the local region and beyond for nearly 200 years.

Now, we’re building on momentum and offering a Roanoke experience for today’s students and a legacy that belongs to every Maroon. Learn about the College's new strategic plan, Imagine Roanoke: A Strategic Plan for Roanoke College and the 21st Century Learner.

Roanoke College is a nationally ranked residential liberal arts college affiliated with the Lutheran Church (ELCA), located in the beautiful Roanoke Valley of Virginia. A Phi Beta Kappa institution, Roanoke College is an equal opportunity employer and actively seeks diversity among its faculty, staff, and students; women and members of under-represented groups are especially encouraged to apply.

The Senior Executive Assistant & Project Coordinator provides high-level executive, administrative, and operational leadership in support of the Vice President for Advancement and serves as a key operational resource for the Advancement division. This position is responsible for the administration, coordination, oversight, and continuous improvement of critical Advancement processes, including executive operations, fundraising support, planned giving administration, records management, project coordination, and divisional office operations.

As a trusted partner to the Vice President, Advancement staff, donors, volunteers, trustees, and campus colleagues, the incumbent exercises substantial discretion and independent judgment in managing priorities, coordinating projects and resources, handling confidential information, resolving operational matters, recommending process improvements, and ensuring the effective execution of divisional objectives. The position owns and manages key operational workflows and business processes that support the efficiency, compliance, and effectiveness of Advancement operations.

This position routinely exercises discretion and independent judgment with respect to significant administrative, operational, and project-related matters and is expected to make decisions within established policies with limited day-to-day supervision.

• Own and manage the Vice President's calendar, meetings, travel, expense reporting, and related executive support processes.
• Serve as a primary point of contact for internal and external constituents, independently addressing routine matters and appropriately escalating complex issues.
• Prepare correspondence, agendas, reports, presentations, briefing materials, and executive communications.
• Anticipate needs, assess competing priorities, and determine appropriate actions to support executive decision-making and divisional objectives.
• Manage executive office workflows and communication processes to ensure timely follow-up, accountability, and execution of priorities.
• Exercise discretion and independent judgment in handling confidential, sensitive, and strategic information.
• Develop, maintain, and distribute divisional calendars, schedules, and operational planning tools.

• Serve as the central administrative and operational resource for the Advancement division.
• Own, administer, and continuously improve departmental records, systems, workflows, and administrative processes.
• Manag…