Administrative Office Coordinator; Administrative Specialist Hybrid

Initial Posting Date: 09/28/2026 Final date to receive applications: 10/05/2026 Agency:
Oregon Health Authority Salary Range: $4,312 - $5,988 Position Type:
Employee

Position Title:

Administrative Office Coordinator (Administrative Specialist
2) Hybrid work available

As an Administrative Office Coordinator, you will provide administrative, technical, clerical and office management support to EDGE managers in the Office of Information Services (OIS). In this role, you will ensure that clerical and logistical functions of the section operate in an orderly fashion as well as establish and maintain procedures and other controls necessary to carry out assigned program activities.

Minimum Qualifications:

(a) Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. OR (b) An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. (c) An equivalent combination of education and experience.

• Proficiency in Microsoft Outlook.
• Excellent written and verbal communication and presentation skills.
• Ability to carry out and support administrative tasks for multiple levels of multiple management, line and project staff.
• Experience using Microsoft Word, Excel, PowerPoint or similar programs including Microsoft SharePoint.
• Ability to increase team efficiency.
• Experience in promoting a culturally competent and diverse work environment.

Preference may be given to candidates who possess the following job‑related knowledge, skills, and abilities. (This experience must be supported in your resume/cover letter/ workday application)

• Expertise in scheduling using outlook, including creating, deconflicting and managing complex schedules with large number of participants.

• Excellent, low‑cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

This announcement is for 1, full‑time, permanent, SEIU represented, Administrative Assistant (Administrative Specialist
2) based in Salem, Oregon. This is a hybrid position. “Review Section4:
Working Conditions” in the position description (linked above) for more information. Employment is contingent upon a criminal records check and a driving records check that meets OHA criteria at the time of hire and throughout employment. The salary listed is the non‑PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process. This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization.

If your…