Receiving Coordinator

About PARR

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.

Pay: $21.03 - $25.29 per hour

The Receiving Coordinator is responsible for accurately receiving all inventory that is delivered to the yard. It is their duty to notify the vendor of any discrepancies in what was delivered or of any damaged goods, thereby diminishing chances of product being returned and increasing customer satisfaction. This full‑time position supports our mission of Legendary Service Through Teamwork by providing team members with damage‑free product and assisting with returns.

• Receive and count all inventory delivered to yard, documenting counts on blind receiving page.
• Validate that materials received match purchase orders.
• Inspect materials for damage or defects prior to unloading.
• Notify vendor of any discrepancies in inventory received versus packing slip or damage, and of any defective inventory.
• Pre‑prints the blind receiving page and appropriate labels.
• Match purchase order to packing slip and electronically submit to Scantrack.
• Place inventory in staging area in an organized, comprehensive manner.
• Scan all blind receiving documents and Bills of Lading into Scantrack.
• Assist with semi‑annual physical inventory.
• Confirm purchase order and address on packing slip belong to location.
• Ensure “cover sheets” are added to the purchase order prior to receiving in ERP system.
• Assist the OIC in resolving variances.
• Utilize appropriate equipment to verify correct materials and quantities.
• Identify product labels and match them to purchase order to verify accuracy.
• Operate a forklift according to company standard.
• Complete all required training.
• Work with Material Returns Specialist (MRS) to assume responsibility for vendor returns, generate return purchase orders, and contact vendor for pickup.
• Utilize vendor tracking form (VOTIF) to increase vendor performance.
• Understand product application.
• Ensure proper labeling of all special orders, inter‑yard transfers, and vendor returns.
• Complete the receiving process by the end of each day it arrives (update PO in ERP, scan documents).
• Cross‑train for Counter Sales, Lumberyard Associate, MRS, or Load Checker as needed.
• Open or close location when necessary.
• Assist with back orders for a quick resolution.
• Work efficiently with the Load Builder.
• Organize and maintain the "special order" area.
• Represent the company in a positive and professional manner.
• Exhibit thoroughness and accuracy.
• Perform other related duties as assigned.
• Investigate and resolve basic situations where inventory counts are incorrect (e.g., not counted at inventory, wrong unit of measure, product in wrong spot).
• Resolve negative quantity report daily when applicable.
• Review and resolve Special Order Report at least monthly when applicable.
• Resolve more challenging inventory variances with thorough understanding of all processes that impact inventory (obsolete inventory, negative quantity report, FIFO layers, inventory adjustments).
• Assist in overall cleanliness of location.
• Replace all unreadable labels for easy identification by yard members.
• Work extended hours as needed.
• Remain solution focused.
• Take initiative or volunteer to solve issues.
• Assist OIC, Counter Sales, Purchasing, and Yard Employees as necessary.
• Write legibly on all paperwork (blind receiving pages, packing slips).
• Communicate all damage or inconsistencies of inventory received with appropriate team members.
• Utilize Microsoft SharePoint and Teams for communication and document handling.
• Respond to voicemails timely.
• Respond to e‑mail promptly with correct grammar and spelling.
• Communicate cycle count variances with management and Purchasing department.
• Handle oneself with professionalism during stressful situations.
• Communicate effectively both orally and in writing to internal and external team members.
• Serve as point of contact for deliveries…