Administrative Specialist

Place of Performance: NAVFAC EURAFCENT HQ, Naples, Italy Period of Performance:
One year with three option years to follow

Schedule:

Full-Time, hours will be determined by the facility

Requirements:

Must be fluent in English, in writing and speaking

Must be Proficient in use of computers and standard office suit programs such as Word, Excel, Power Point, SharePoint, and Adobe Reader.

Must have experience with office administration tasks.

Contractor personnel shall have knowledge of Navy’s Correspondence Manual (SECNAV M-5216.5);
Forms Management Manual (SECNAV M-5213.1);
Standard Subject Identification Codes Manual (SECNAV M-5210.1);
Navy Directives Issuance System (OPNAVINST );
Navy Performance Evaluation System (BUPERSINST

E) and all other directives and messages pertaining to administrative support.

Must be an U.S. Citizen Duties and Responsibilities will include but are not limited to the following:

Ensure all documentation is in compliance with NAVFAC EURAFCENT guidance and instructions. Types a variety of Navy correspondence, directives, instructions, reports and forms utilizing a computer. Serializes incoming/outgoing correspondence/scans documents, as necessary.

Attending meetings including but not limited to Weekly Staff Sync and also Weekly admin meeting with the Executive Officer.

Review and track documents in Correspondence Tracker.

Prepare military and civilian awards as necessary. Review and track Awards in Awards Tracker.

Maintain the Filing System for all Correspondence amongst all the Public Work Departments. Maintains hard copy/electronic record files which represent the transactions of the organization programs and projects. Consolidate electronic files for easy retrieval.

Type and present all correspondence in draft form for review and approval before official correspondence is prepared for signature and release/file.

Review and monitor all the NAVFAC EURAFCENT instructions and reach out to Business Line Leads and Support Line Leads to maintain their instructions.

Monitor calendar for Conference Rooms A and B to ensure meetings that are scheduled do not overlap.

Provide customer service to all Public Work Departments on any questions or concerns they may have on governance or regulation.

Type enlisted officer Fitness Reports and enlisted evaluations in accordance with local and higher authority directives. Maintains database and files as required.

Creates spreadsheets and databases considering multiple uses of data.

Prepares CO/XO and Executive Staff-generated correspondence. Manages correspondence flow through the CO/XO offices, routing items to the proper location.

For additional information and compensation details, please email your most recent resume to We look forward to hearing from you soon!
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