Office Coordinator

Description Be the Heart of Our Mission-Drive Impactful Work in Community Health! Are you a detail-driven detail oriented who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Salinas-based team-playing a crucial role in delivering exceptional care and ensuring seamless operations.

Why This Opportunity Stands Out:
You'll be the first point of connection for clients, clinicians, and partners-cultivating a welcoming, organized, and efficient front office environment. Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately. You'll enjoy variety in your day-balancing administrative, compliance, and financial responsibilities with meaningful relationship-building. You'll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork.

Key Responsibilities:

Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient. Process and maintain client documentation-including electronic health records and intake forms-while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included). Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections. Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track.

Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready. Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most. Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners. Adapt to high-volume work with composure and a solutions-focused approach.

Posted by director of staffing Scott G. Moore (Reply here and connect with me on Linked In also!) Requirements

What You Bring:

At least 2 years of front office administrative experience, ideally in a regulated or healthcare environment. Proficiency in Microsoft Office Suite, Google Suite, and the capacity to learn new systems efficiently. Strong organizational and multitasking abilities-juggling priorities with clarity under pressure. Excellent written and verbal communication skills; capable of interacting with a wide variety of people professionally and warmly. Demonstrated initiative and problem-solving skills-comfortable working independently and as a valued member of a team.

Unwavering discretion and professionalism with confidential information. A passion for community health and helping others.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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